Senior Project Manager

7 months ago

Sandton, South Africa Broll Property Group Full time

**POSITION PURPOSE**
The Project Manager oversees the planning, implementation, monitoring and tracking of specific short-term

and long-term projects which have a defined or undefined beginning, an end, and specified deliverables. The

Project Manager works directly with the allocated Programme Manager and client-side project teams to plan

and manage all project deliverables required.

This applies to all types of projects, i.e.: client mobilisations, lease read projects, finance and data technology

projects, asset management and estate’s management projects.

The Project Manager is responsible for management and facilitation of the project and has no authority to

make decisions on behalf of the project team or the client (business). The Project Manager has no supervised

positions.

**ESSENTIAL FUNCTIONS AND BASIC DUTIES**

**1. Assumes responsibility for Project Planning, in agreement with key role players**
a. Engage the Client and agree and define the scope of services required.

b. Create a detailed project plan which determines and sequences the tasks/activities needed

to successfully complete the project.

c. Engage the programme management team to identify the project team and resource

allocation required to complete the project.

d. Develop a workable schedule for project completion that effectively allocates the resources

to the activities.

e. Review the project schedule with key management role players and all other staff that will

be affected by the

f. project tasks/activities; and to revise the schedule as required.

g. Determine the objectives, key outcomes, measures, reporting requirements and KPIs on

which the project will be evaluated throughout delivery and once completed.

**2. Assumes responsibility for Project Implementation**
a. Execute/Manage the delivery of the project according to the project plan.

b. Develop forms and records to document project tasks/activities.

c. Provide project reporting slides in a Client-approved template on a weekly basis at least

or more frequently if the project requires it.

d. Set up folders in the Client’s designated document repository to ensure that all project

information is appropriately documented and secured.

e. Monitor the progress of the project and make adjustments as necessary to ensure the

successful completion of the project.

f. Establish a communication schedule to update stakeholders, and all relevant staff in the

organization, on the progress of the project.

g. Review the quality of the work completed with the project team on a regular basis, to

ensure that it meets the project standards.

h. Constantly follow up all project tasks/activities to ensure that their due dates / timelines

are met, and that the project stays on track according to the agreed timelines and

schedule.

i. Work with Client teams to establish overall project budget and ongoing cost management

to ensure that project remain on track to budget allocated.

**3. Assumes responsibility for Project Control**
a. Write project reports for management and for sponsor (weekly reports or shorter timeframes

if required).

b. Communicate with sponsor as outlined in sponsor agreements.

c. Budget and manage project funds according to established company accounting policies

and procedures.

d. Monitor all budgeted project expenses - obtain approval from Senior Management, as

required.

e. Monitor cash flow projections and report actual cash flow and variance to key management

role players on an ongoing basis.

f. Keep all financial and change control records for the project up to date.

g. Prepare financial reports and supporting documentation for sponsors as outlined in

sponsorship agreements.

h. Prepare for and attend all project meetings and prepare and distribute the actions and

minutes within 1 working day of the meeting completion.

i. Positively facilitate, influence and lead others to achieve results that are in the best interest

of the organization.

j. Assess situations to determine the importance, urgency and risks, and make clear project

decisions which are timely and in the best interest of the organization.

k. Speak, listen and write in a clear, thorough and timely manner using appropriate and

effective communication tools and techniques.

**4. Assumes responsibility for Project Evaluation**
a. Ensure constant follow-up of all project tasks/activities to ensure timeous completion of the

tasks and the project.

b. Ensure that all project deliverables are completed on time, within budget and at the

required level of quality.

c. Evaluate the outcomes of the project, against the agreed deliverables established during

the planning phase.

d. Present documented proof of project outcomes and achieved deliverables to the project

sponsor, manager and senior manager at project completion.

**5. Assumes responsibility for Project Close Down**
a. Make sure all pertinent documents and deliverables have been signed off by the customer

spon

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