Workshop Administrator

**Responsibilities**

COC Think Daily update of COC tank

Purchase of POs for diesel bridged in COC tank

On a daily basis, the diesel that trucks poured on an excel sheet placed together with the bridge litres to balance diesel stock

Daily the COC thrown out to book out on a journal for the trucks

Daily the DC's trucks' diesel they threw for the DC (as well as any other depots' trucks that were throwing diesel at Logi Cape)

Fuel consumption Logi truck and DC truck's diesel poured at COC tank on a spreadsheet to import with the km and liters thrown - used for GYR report every month

Maintenance file Bernhard may be able to give more detail here if needed

All services and large parts that are replaced on a truck are entered on an excel sheet

Purchase orders Handle all POs for the purchase of parts for the trucks of Logi Cape and Workshop

Provide Bernhard with parts to be purchased.

Then handle the POs by getting the invoice from suppliers and then invoice the PO

Upload Completed POs to Share Point for Finance to Pay

All other POs POs for purchase of PPE for drivers (shoes, goggles,safety vests, gloves)

POs for C-track repairs

POs for Water - I don't know if she orders them either

POs for Annual Medical Tests of Drivers

POs for accommodation as schedulers stay overnight in Cape Town during their weekly visit

POs for COF of trucks

POs for Fire Busters - Fire Extinguishers

Workshop

Job Cards Do POs for all parts and tyres purchased for inventory

receive Job Cards daily from Bernhard

Do invoice per job card for the truck and which depot's truck it is - Make sure all part codes are correct before she does invoice.

If it is a Logi truck, she must also purchase the Invoice (PO) on Logi to book the costs to the Logi truck

Scan of Job cards with sales orders and POs on Sharepoint

The logi sales order must be done by the person as soon as Bernhard aproves it, the person must process it.

The workshop clearing account must balance monthly and be sent to Financial manager

**Requirements**:
Grade 12

Degree or Diploma in office management or business administration

1-3 years experience

**Job Types**: Full-time, Permanent

**Experience**:

- Administrative office procedures, practices and equipment: 1 year (preferred)