Administration Clerk

2 weeks ago

Carolina, South Africa Afgri Full time

Responsible for effective maintenance of the administrative functions of the branch.

**REQUIRED MINIMUM EDUCATION/TRAINING**
- Grade 12

**REQUIRED MINIMUM WORK EXPERIENCE**
- 1 year administration experience

**KEY PERFORMANCE AREAS**
- Receive and compare stock to delivery notes.
- Receive and file all delivery notes and assist with ad-hoc receiving duties.
- Ensure that all documents are processed and that the number sequence on the system is correct.
- Collect invoices electronically for the receiving process and link invoices with delivery notes and orders.
- Capture, process and manage claims (warranty claims, damaged items, short or surplus deliveries and expired stock).
- Maintain good client relationships with internal and external clients and resolve client queries.
- Generate daily, weekly and monthly reports from the system (outstanding claims, outstanding purchase orders, negative on-hand reports, etc,).
- Generate stock-taking reports and assist with quarterly stock-taking.
- Capture stock count sheets on the system.
- Generate variance report and report variance to line manager.
- Regularly communicate with suppliers on all outstanding invoices, credit notes or discrepancies in stock.
- Ensure that codes, prices and stock correspond with orders and stock received.
- Ensure that cash-ups are done daily.
- Ensure that cash surpluses and shortages are paid in as per policy.
- Report daily cash up (balances & discrepancies) to the Regional Banking Clerk.

**TECHNICAL KNOWLEDGE/ COMPETENCIES**
- Computer literacy (MS Office)
- Verbal and written communication skills

**BEHAVIOURAL COMPETENCIES**
- Accuracy
- Discipline
- Identification with management
- Cooperation
- Team player

**Closing date: 03 November 2023**
- A law, known as the Protection of Personal Information Act, 4 of 2013 (POPIA) provides that when one processes another’s personal information, such collection, retention, dissemination and use of that person’s personal information must be done in a lawful and transparent manner._

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