Junior Buyer

**Description**:
This role is responsible the sourcing, ordering and managing delivery of all services and parts as per system requirements and ad hoc demands determined by the maintenance department.

**Responsibilities**:
**Procurement Administration**:

- Determine minimum stock levels for all maintenance stock items
- Process all requests for ad hoc maintenance requirements, request quotes and specifications and present for approval
- Create purchase order as per stock replenishment requirements determined by stock systems
- Communicate approved purchase orders with suppliers and confirm relevant delivery dates
- Update delivery dates to internal departments as communicated by suppliers
- Investigate all outstanding deliveries and/or documentation
- Arrange for delivery or collection (if priced ex works by supplier) of goods by populating logistics' Smartsheet loading instruction table
- Communicate delivery dates to receiving departments
- Responsible for coding and general ledger allocation of procurement costs; ensuring costs are allocated correctly
- Communicate and arrange for return of rejected product to suppliers and manage process to finalisation with passing of credit

**Sourcing (consumables)**:

- Researching for new suppliers
- Meeting suppliers to discuss products on offer and requesting samples for trial
- Communicating all product specifications to maintenance department for approval
- Liaising with suppliers to arrange physical trials, where applicable, for new products
- Negotiating prices with suppliers

**Supplier and Price Administration**:

- Ensure all supplier (business and banking) information are up to date on procurement system and reviewed regularly.
- Investigate and resolve any queries on supplier accounts (differences in prices and quantities delivered) as reported by creditors department
- Request specification documentation for all products and suppliers and keep records updated for existing suppliers
- Ensure all supplier B-BBEE information are updated regularly for all supplier to reflect latest B-BBEE status
- Keep record of latest approved supplier prices and update to price list system.

**Other procurement functions**:

- Administrative support for procurement manager
- Ad hoc reporting as required by procurement manager
- Communicating supplier non-conformances and follow up for timeous feed back
- Liaise between warehouse stores, logistics and suppliers for all procurement related queries

**Health and Safety**
- Participate in safety forums and attend relevant training/programmes
- Report all safety incidents to the relevant people
- Comply with safety policies and procedures
- Wear protective clothing (where applicable) at all times

**Requirements**:
**Qualification and Experience**
- Grade 12
- Relevant qualification in supply chain management and purchasing would be an advantage.
- Computer literate: MS Office.
- Excellent verbal and written communication and presentation skills.
- Strong administration, organisation and problem-solving skills.
- Good interpersonal, negotiation and networking skills.
- Good understanding of MRP principles and systems
- Technical knowledge of products and services required by company

**Knowledge, Skills and Attributes**
- Excellent negotiator
- Decision making skills
- Be able to network with stakeholders
- Accept responsibility and accountability
- Problem solver
- Attention to detail
- Customer Service orientated
- Thrive under pressure
- Analytical thinker
- High level of integrity

**SOILL VALUES**

**Ownership**
- Accountability and Responsibility

**Respect**
- We treat other’s how we want to be treated

**Strengths-Focused**
- Together we achieve more

**Excellence**
- Creating a high performance culture

**Transparency**
- Open and Effective communication

**Integrity**
- We walk our talk

The opportunity listed has minimum requirements listed and management reserves the right to use additional or other relevant information as criteria for short listing.

Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company policy and practice.