Logistics Specialist

2 weeks ago

Midrand, South Africa Rectron Full time

To administer and coordinate the imports, exports, local and RTT process and procedure in an effective and timeous manner

**Education/Qualification**
- Matric
- National Diploma in Logistics (preferred)

**Experience (experience required for the job)**
- Minimum 3 - 5 years’ experience in an imports and exports environment
- Strong Admin Acumen

**Skills & Competencies**
- Attention to Detail and accuracy
- Effective communication and listening skills
- Responsible and Hardworking
- Courteous and polite to colleagues and customers
- Ability to deal with unforeseen circumstances and report to management
- Teamwork
- Strong ability to work according to a timeline and schedule
- Ability to work under pressure
- Well-disciplined individual
- Excel knowledge

**Primary Objectives**:

- Ensure accurate receipt and printing of pre-alerts, invoices and packing Lists from the suppliers and to provide tariffs on the invoices, any extra certification for customs clearance, Border Police and the NRCS
- Ensure that all invoices comply to customs requirements
- Comply to our SARS Preferred Trader requirements.
- Provide and complete clearing instructions to the clearing agents for imports.
- Check that all necessary Certification Documentation required for Imports, ie. NRCS LOA, Icasa are in place and attached to the Clearing Instructions
- Understanding of Incoterms
- Updating NRCS Levies
- Manage and ensure the right mode of transport is used, by liaising with the Product Managers
- Follow up with suppliers on orders from manufacturing, estimated time of departures, estimated time of arrival, delays, shortages etc.
- Tracking and tracing shipments
- Record keeping
- Supply Product Managers with information on their orders, ETA’s and status of their shipments frequently and as updates happen
- Accurately load Purchase Notes on the System to capture Supplier Orders - Internationally and Local
- Ensure pricing on the Supplier Invoices and the Product Managers Management Pricelist is correct.
- Ensure that the correct pricing is maintained on Purchase Orders when the stock is delivered
- Ensure that the stock arrives at the right time, right price.
- Request quotes for imports and exports
- Complete the scanned stock and timeously inform the relevant departments and branches on stock availability.
- Maintain and build relationships with different clearing Agents on Imports
- Follow up on outstanding paperwork for any Imported Deliveries
- Capture documents correctly prior to handing over to Finance
- Conduct Costing Exercise for various Product Managers as and when required
- Update Audit Costing Sheet daily
- Capture a monthly Stock in Transit Report for Finance
- Complete Supplier Recons for Finance
- Manage Exports for Africa Sales Team
- Manage Courier queries
- Send ICN details to Finance for foreign payments
- General filing and maintenance
- All tasks assigned by reporting line managers.

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