Supply Planner

**Job Purpose**:
The purpose of a Supply Planner is to coordinate the communication between Buyers and Suppliers by capturing orders, following up on supply ready dates, and working with the Forwarding agent to follow through on orders from collection at the supplier’s factory to the delivery of our warehouse

**Job Objectives**:
**Order placement**
- Responsible for capturing orders accurately and promptly on the system as communicated by the Buyers
- Follow up with the supplier that they have received the purchase order and acknowledge and agree to the terms and conditions of the order
- Check the cost of the orders in comparison to documentation received
- Manage payments to suppliers by timeously submitting supplier invoices to the finance department for payment
- Follow up with suppliers on the progress of the order before shipping date
- Maintain accuracy of purchase orders delivery date on the system

**Container Shipment/ Shipped**
- Manage booking from origin and work with Forwarder to ensure delivery time lines are met
- Receive shipping documentation from supplier and or shipping agent and verify information against purchase order
- Generate a variance report to indicate ordered stock versus shipped then submit to supplier. Find a solution should there be a discrepancy.
- Create variance reports for the business such as state management report, order quantity versus delivered quantity report.
- Capture packing list and shipment information onto the Warehouse management system
- Update order status and expected date of delivery
- Manage payments by submitting the commercial invoices to finance for payment timeously

**Container delivery/ Arrival**
- Manage forwarding agent clearance 10 days prior to stock arrival at the port.
- Create a delivery management plan with the warehouse team to be able to receive stock
- Generate a variance report to indicate shipped stock versus received then submit to supplier. Find a solution should there be a discrepancy.
- Submit invoice to Finance for payment

**Stock Requests**
- Issue goods received notices on the system and pull report from system to establish daily stock release
- Manage stock movement between sales and warehouse

**Qualifications and Experience**:

- NQF 5 Supply chain management
- NQF 6 Supply chain management or inventory management
- 3 - 5 years' in Wholesale / Distributive Industry or equivalent

**Skills, Abilities and Job-related Knowledge**:

- English Comprehension
- Numeric Comprehension
- Excel
- Microsoft D365
- Verification
- Time Management
- Communication skills
- Reporting
- Warehouse Management systems (Preferably D365
- Procurement Processes
- Supplier Management
- Customs Management

**Competencies**
- Systematic Approach
- Initiative
- Reliability

**Reports to**:
Supply Planning Supervisor