Conveyancing Secretary

20 hours ago

Cape Town, South Africa Charm Recruitment Agency Full time

Summary: My client one of the big 10 law firms is looking for a Real Estate Bond Secretary with previous experience working as a Bond Secretary. To support the real estate team in the preparation of conveyancing and related documents.

Key Performance Areas

? Responsible for running files from inception to closure ? Mortgage bond instructions, with a thorough knowledge and understanding of conveyancing processes as well as of standard security documentation utilised by South African banks ? Assistance within the team on commercial mortgage bond instructions ? Deals with mortgage bond cancellation instructions, prepares consents to cancel and checks guarantees ? Responsible for correspondent instructions ? Responsible for opening and closing files on file management system ? Ensures compliance with FICA ? Ensures effective diary management and meeting co-ordination ? Ensures the provision of an effective office management and administrative support function: - oversee all archiving and dead filing requirements - have a sound knowledge of the operations of the practice area/team and ensures the provision of an effective client liaison function to all internal/external clients - deals with difficult situations with tact and diplomacy and responds calmly and ability to function in times of high pressure or setbacks ? Ensures collation, production and distribution of documents and presentations: - all relevant house style and company formats to be adhered to and any variations must be forwarded to the KLD department for approval - appropriate use of software which may include Lexis Convey, e4 and other platforms available, ensure all documentation is produced within specified timelines and meets set accuracy rate - the appropriate use of all electronic document management systems - the provision of an administrative support function to all team members, this includes assisting with typing and practice administration overflow as and when required ? Participates in the administrative infrastructure within the practice and provides assistance within the Team to ensure effective processes and systems are in place ? Ability to liaise and interact with banks, consultants and transacting parties who demand result driven perfect service ? Ensure effective accounting and file management system administration: - follow the appropriate procedure with regards to new matters. This includes opening of files, conducting conflict checks, drawing up letter of engagement and closing of files - proactively ensure that our fees are paid before registration and ensure fees are debited upon registration and resolve queries with the relevant Associates and/or Directors - follow up and ensure that all new clients and matters are FICA compliant - proactively check unbilled disbursements weekly and action accordingly

Qualifications and Experience

? Grade 12

? A recognized secretarial certificate / diploma

? A minimum of 5-8 years suitable experience Skills, Knowledge and Attributes

? Typing skills with a good speed and accuracy level

? Good command of the English language both verbal and written

? Knowledge of MS Office, Lexis Convey and e4

? Ability to work overtime when required to do so

? Excellent organisational skills with attention to detail

? Effective interpersonal and relationship building skills

? Good telephone etiquette

? Adaptable, professional and displays a positive attitude

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

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