Engineering Buyer

2 weeks ago

Cape Town, South Africa Johnson & Johnson Full time

**ENGINEERING BUYER**

**Location: Western Cape**

**Contract: Permanent**

**The responsibilities & the impact YOU will have**:
**Broad Purpose / Function**:

- Responsible for the purchasing of equipment, equipment spares, maintenance supplies, and

tools as required by manufacturing operations, engineering, and facilities with the objective of

supporting the operational plan
- Builds relationships with vendors and service providers with the investigation of sources of

supply, price challenging, quality and service deliverables being key objectives.
- Integrity, stringent cost control and quality of service are prime outputs for this job function.
- Proactively champion the Ariba (procurement to pay system) process and the eMarketplace process, locally
- Fully responsible for the Source to Settle (S2S) process

**The main duties and responsibilities of the position are**:

- Health & Safety
- Compliance
- Budget and Finance
- Procurement Systems
- Management of vendors, 3rd party contractors and service level agreements
- Manufacturing, Engineering and Facilities Purchasing & Receipting
- Assist with Stock Control

**Budget and Finance**
- Manage the procurement governance system to meet J&J standards as well as good financial / procurement practices
- Engage with manufacturing, engineering and facilities service vendors and negotiate service level agreements / local contracts on an annual basis. This will be done working closely with operations and engineering department leads
- Ensures that credit notes are issued and recorded when applicable.
- Support in the preparation and control of facilities and engineering budgets
- Checks technical related invoices prior to approval by management.
- Checks all reports and documentation received are comprehensive and are compliant
- Manages critical utilities and services accounts from municipalities, laboratories, and other legal/ government institutions. Follow up with any concerns pertaining to abnormal costs and or usage. Escalation process must be followed on any potential risks
- Manage the utilities and services monthly data documents

**Procurement and Finance Systems**
- Act as Single point of contact for all facilities, engineering / technical purchasing (SPOC)
- The local site financial co-ordinator for the manufacturing stream
- Lead with all engineering aspects for the operation and control of Ariba
- Lead with all engineering aspects for the operation and control of SAP (Lynx)
- Lead with all engineering aspects for the operation and control of e-Market Place
- Support in the control of the procurement of spares through Maximo
- Navigate the AskGS portal to assist with guidance and follow ups

**Manufacturing, Engineering and Facilities Technical Purchasing**
- Investigates on a continuing basis new source of supply with a view to obtaining more competitive prices whilst maintaining prescribed standards.
- Secures quotations for engineering tools, spares, equipment, supplies and maintenance services
- Assists in establishing cost estimates for projects and in-house manufactured items.
- Gathers and disseminates information on suppliers and products.
- Follows up on orders to ensure agreed delivery dates are met.
- Follows up on RFI/MM actions and Open PO’s. Monthly update of closure rate and reporting
- Maintains a current list of approved suppliers.
- Record goods outwards and inwards in conjunction with Receiving Department.
- Ensures that credit notes are issued and recorded when applicable.
- Ensures integrity, costs and quality of service
- Ensures financial SOX compliance. Track, monitor and provide feedback to all customers on status of orders generated
- Timely and accurate creation of new Vendor attaching correct documents
- Timely and accurate preparation of Purchase Request in Ariba (with attention to detail on GL and cost centers)
- Attach bidding documents to PR
- Runs open PO reports to ensure timely receipts are done, limiting mismatches
- Coordinate with regional support teams on Requisition status, raise any technical or system issues and escalate accordingly
- Receives confirmation of delivery/service from requestor and timely receipt on Ariba (before invoice is received)
- Expedite overdue orders with Requestor
- Follow up on mismatches
- Contact suppliers and users for missing information. Ensures supplier’s information is correct
- and current for timely delivering of purchase orders.
- Assist with end of year preparation and procedures
- Any other duties that may be deemed appropriate to this role
- Data Completion in systems
- On time establishment of PR/PO in procurement systems

**Scope of Purchasing**
- Tools and non-capitalized equipment.
- Engineering common stock such as nuts bolts screws, etc.
- Raw materials such as sheet metal, etc.
- Electrical equipment and components.
- Lubricants.
- Building maintenance items such as paints, fluorescent tubes, etc.
- Plumbing, pneumatic and steam system components.
- Air-con

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