Procurement and Sourcing Supervisor

3 weeks ago

Johannesburg, South Africa Aspen Pharma Group Full time

**Company Description**

We are a global speciality and branded pharmaceutical company, improving the health of patients across the world through our high-quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversi?ed by geography, product and manufacturing capability.

Aspen is a dynamic organization built on entrepreneurial strength and forward-thinking minds. We attract high-performing individuals who are passionate about their career and have a desire to exceed expectations. At Aspen, not only do we source for the best talent but we also provide a host of opportunities for continuous development.

The Group’s key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established offices in over 50 countries and we improve the health of patients in more than 150 countries through our high-quality, affordable medicines

**OBJECTIVE**:
**Main Purpose of the Role**:
The main function of the position is to effectively and proactively manage cost and supply of related commodities to ensure best value purchasing.
Day-to-day management of procurement team as well as full responsibility for the BBBEE procurement aspects.

**Key Responsibilities: (The primary tasks, functions and deliverables of the role)**
- Source suppliers of services and products manufactured both locally and internationally.
- New supplier evaluation, accreditation and selection
- Ensure the effective utilization of Searchlight
- Manage a team of procurement administrators and stores personnel
- Manage and negotiate contracts and prices
- Prepare supplier contracts/service level agreements
- Prepare, hold and adjudicate tenders
- Supplier relationship management and optimization of service level agreements Maintaining of supplier database (including BBBEE and statutory compliance)
- Ensuring the compliance to the Procurement Policy
- Site inspections and quality control
- Negotiate and dissemination of suppliers’ price increases/decreases
- Manage purchase order process
- Manage the CAPEX process
- Conduct periodic spend analysis
- Monitor outstanding purchase orders
- Resolve queries on pricing and purchase orders
- Provide commodity cost estimates to business units for forecasts and financial year budgets purposes
- Perform continuous improvements initiatives
- Develop and implement commodity strategy
- Conduct Strategic Sourcing
- Knowledge of Total Cost of Ownership
- Identify and implement best practices
- Setup and achieve cost savings targets
- Divisional spend, savings and lost saving reporting
- Conduct regular commodities price benchmarking
- Review and drafting of standard operating procedures
- Assist with the execution of corrective actions on shortcomings identified by internal risk audits.
- Manage Master Data Vendor
- Manage Divisional assistant that is responsible for updating the Vendor Master Data
- Supplier performance evaluations (weighted scorecard measurements)

**On-Boarding of New Suppliers**
- Facilitate the drafting of the CDA or any engagement/supplier agreements.
- Liaise with Legal Department regarding the readiness of SLA, CDA and other supplier agreements.
- Monthly reporting of added suppliers by commodity.
- Adhoc Projects

**Maintenance of Master Data**
- Monthly review of supplier documentation for validity including B-BBEE certificate, SARS Tax Clearance Certificates, CIPC Abridged Certificates, COIDS, Public Liability Insurance and other. All these documents should be uploaded and if there are missing documents, they must be obtained.
- Respond to Aspen Contract Library (ACL) contract alerts
- Use ACL Library to view CDA, SLA and agreement as part of the pre-checks when onboarding a supplier.
- Check and verify the Master Data Audit Report and Bank Audit Report daily with supporting documentation
- Tracking of expiry of supplier BBBEE certificates and ensuring all certificates are timeously received

**Reporting**
- Bi-weekly BBBEE updates and reporting to Holdings
- Timeous quarterly reporting to key stakeholders

**Education and Experience**
- Matric/ Grade 12
- Diploma in Procurement and Purchasing Management
- Experience in procurement and B-BBEE
- 3 years purchasing experience
- 3 years staff management experience
- Pharmaceutical/FMCG experience would be advantageous
- Prior knowledge in Procurement Administration

**Skills and Competencies **(The abilities that the individual needs in order to perform this role effectively)
- Planning Skills
- Influencing
- Problem Solving
- People Management
- Analytical
- Planning Skills
- Negotiation
- Customer/Service Orientated Communication
- Attention to Detail
- Accountability Accuracy
- Ability to work under pressure
- Interpersonal
- System Thinking
- Result Driven
- Multi-Tasking

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