Tender Administrator

**Job Purpose**:
Our client based in Johannesburg, is looking to employ an experienced Tender Administrator with a very good understanding of the tender process to be responsible for:

- Analyzing tender requirements and methodology,
- Compiling a tender document and
- Preparing quotations and pricing.

**Duties & Responsibilities**:
**Primary**
- Completing the tender document in writing - writing must be neat, compact, and legible (also done electronically depending on the tender requirements)
- Sourcing supporting documents for tenders in a timeous manner.
- Making sure supporting documents are accurate to the tender requirements, have not expired and are legible.
- Liaise with the line manager of any issues and status of work daily.
- Obey all lawful and reasonable orders given to you and comply with the organization’s rules, procedures, and policies.
- Meet all targets as agreed with your Line Manager.
- Ensure that all company documentation and information is kept safe and all information that you have access is kept confidential.
- Read and understand the tender requirements.
- Understand and adhere to the Tender process as set out in the Tender Process Documentation.
- Participate in Tender Administration meetings and any other Tender meetings.
- Check the Tender Register daily and advise the Tender Team Manager and/or Tenders Head of Department of any changes/updates that need to be done.
- Scanning of the Tender into the Tender Folder on the server as per Tender Process Document.
- Ensure the finalized and checked tender document is packed (with witnesses) in a neat and attractive manner making sure all the required information is on the outside of the packed tender.
- Prepare quotations and provide pricing on tenders and general quotation requests.
- Receiving guidance and direction from the Quality Assurance Tender Manager if standing in for the Tender Team Manager

**Secondary**
- Delivery and picking up of tender documents as and when required in a timeous manner.
- If attending the Tender Briefing that extensive notes of everything stated, all questions asked (including our Company’s inquires) and the resulting answers are recorded.
- If attending the Tender Briefing a Tender Briefing Report must be compiled within 8 working hours of the end of the Tender Briefing and submitted to the Tender Team Manager.
- Make sure that proof of delivery (as per the Tender Process Document) is done and sent to Tender WhatsApp group and then saved later onto the server.
- Gathering of information during the tender opening process (pricing and other tenderers) after tender has been delivered.
- Compiling tender ‘pricing report’ to be submitted to the Tender Team Manager within 8 working hours of the tender being delivered.
- Assist the Quality Assurance Tender Manager in searching for new tenders on a rotation basis.
- Assist the Quality Assurance Tender Manager in checking finalized tender document on a rotation basis.
- Receiving guidance and direction from the Quality Assurance Tender Manager.
- Receiving guidance and direction from the Head of Tender Department.

**Desired Experience & Qualifications**:

- Matric.
- Relevant degree will be an advantage.
- At least 5 years’ experience as a Tender Administrator working in a very busy Tender Department.
- At least 3 years’ experience preparing quotations and pricing.
- Driver’s License.
- Ability to travel on short notice.
- This position requires travelling on short notice and long hours as and when tender deadlines or tender requirements must be met.
- At least 2 contactable references that can confirm working experience in compiling tenders and preparing quotations.
- Fluent in English (read / write / speak)
- Accuracy and attention to detail
- Diligent and target driven
- Willingness to travel
- High degree of integrity and honesty in all matters
- Excellent knowledge of MS Office (Word, Excel and Outlook)
- Excellent communication skills (written and oral)
- Tenacity and high energy level

**Salary**: Negotiable based on experience /market related

**Job Types**: Full-time, Permanent

Pay: R10 000,00 - R15 000,00 per month

Application Question(s):

- Do you have knowledge of MS Office (Word, Excel and Outlook)?

**Education**:

- High School (matric) (required)

**Experience**:

- Tender Administration: 5 years (required)
- Preparing quotations and pricing.: 3 years (required)

License/Certification:

- Driver's License (required)