Building Supervisor

**Building Supervisor (Cape Town)**

**Position Summary**
- Coordination and execution of all tasks and actions regarding general maintenance of building as required to ensure Facilities comply to standard and to SLA‘s of the client.

**Key Accountabilities/ Principle Responsibilities**

**Primary Duties**
- Ensure the following services are executed at all designated sites according:

- Technical Maintenance
- Electrical
- HVAC
- Fabric Maintenance
- Fire Prevention & Protection
- Lifts
- Automated Systems
- Plumbing
- Manage sub-contractors
- Invoicing submission and control
- Reports to be submitted as and when required
- General operations
- Implement and adhere to Processes and Procedures
- Maintain and ensure service levels agreement are adhered to
- Report any non-compliance to Technical Facilities Manager
- Complete customer focus
- Pro-active inputs
- Provide feedback and communication to Management

**Secondary duties**

**Technical requests**
- Assist in corrective, planned and preventative maintenance.
- Repairs to all building fabric, carpentry and joinery
- Repairs to locks, handles hinges and accessories
- Repairs to venue seating, panels and fittings
- Conduct minor building repairs, maintenance and painting
- Maintain tool boxes and equipment
- Report all technical defects and assist in rectifying
- Perform daily routine building inspections and report to line manager
- Manage general housekeeping and tools register
- Move office furniture
- Move unused furniture or equipment to store
- Maintain neatness of stores
- Compile Store Stock Sheet
- Familiarise with the layout and facilities of the site and adhere to the client house rules
- Establish and maintain a good working relationship with the management and staff of the site where based
- Adhere to ad-hoc reasonable requests from management

**Facility Maintenance**
- Inspect all facilities are in good working order
- Inspect arena seating and tribune seating
- Inspect tiling and paved surfaces
- Inspect all partitioning, ceilings, roof and building structure
- Inspect windows and doors are all in good order
- Inspect all painted surfaces are in good order
- Report / communicate defects / repairs to Manager

**Quality Control**
- Identify Scope of Work & Quality requirements according to maintenance request.
- Conduct Quality Control Inspections on a daily basis an ensure records are kept thereof
- Ensure all work is completed as per work order and to quality standards.
- Ensure daily reporting of faults to Technical Facilities Manager.
- Ensure emergency maintenance are reported to the Technical Facilities Manager.
- Development of inspection plans relative to all services around building fabric maintenance as stipulated above.
- Ensure regular feedback to end user/staff regarding status of maintenance and completion.
- Completion and Reviewing of quality reports on a weekly/monthly basis.

**Manage Contractors**
- Familiarize with all terms and conditions and performance standards as per SLA per service
- Report any non-compliance as part of performance management
- Communicate additional service requirements to Technical Facilities Manager to incorporate into SLA
- Ensure contractors adhere to SLA at all times
- Ensure effective and efficient service delivery
- Ensure all planned maintenance activities are adhered to and that the service report issued is issued to Technical Facilities Manager
- Ensure proactive approach to the precinct by logging proactive calls on a daily basis
- Follow up on outstanding Helpdesk Work Orders and Requests and ensure the work is completed and that the ETA is communicated to Technical Facilities Manager, client and helpdesk

**Client Liaison**
- Provide regular task feedback to client
- Complete all / any client requests and ensure client satisfaction
- Provide feedback to Management

**Invoicing Control**
- Ensure Technical Facilities Manager receives an invoice for all work completed by the relevant service provider
- Ensure quotations are received and processed for approval with line manager
- Familiarize with the approved invoicing procedures and abide by them
- Assist in timeous submission of invoicing by Contractors and that all details are received (work order number, PO number, vat registration number, etc)

**Reports**
- Complete monthly Management Report for Head Office, highlight all operational issues and comment on the status of such issues
- Report on status of projects
- Report on staff
- Highlight concerns
- Make recommendations or submit request for assistance.

**General Operations and HR**
- Ensure all operational outputs are noted
- Timesheet management
- Assist in Managing on-site operational expenditure
- Communicate all operational activities to all respective staff
- Make recommendations on any operational issues that need to be altered to fit individual sites

**Implement and adhere to Process and Procedures**
- Institute all approved process and procedures
- Adapt and make sit