Creditors Clerk

5 days ago

Germiston, South Africa Ellahi Consulting Full time

**The employer is a prominent and stable Air Conditioning and Ventilation Company actively involved in diverse projects across Commercial, Residential, Industrial, and Retail sectors.**

**Location**: Germiston, Johannesburg
- Gauteng

**Salary**: R15 000

**Requirements**:

- Completed Matric
- Relevant tertiary qualification
- Minimum of 3 - 5 years’ creditors experience
- Excel Knowledge (Essential)
- Inventory Knowledge (Essential)
- Pastel & Jobsys experience (Advantage)
- Creating new supplier accounts and accurately capturing and updating supplier details on ERP/Financial system
- weekly payments, adhoc, 28, 30 & 37 day payments
- Ensure all newly captured supplier detail is handed to Financial Manager to verify before Managing Director captures on banking system.
- Ensure all supplier invoicing and supporting documentation is checked and verified for accuracy before linking to company approved GRN.
- Accurately and timeously capture all invoices and credit notes by referencing supporting documentation in conjunction with information on ERP/Finance system.
- Calculate and process relevant supplier discounts accurately and timeously on all supplier statements ensuring that no costs are incurred by the company.
- Maintain strict and timeous follow-up of outstanding supplier invoices / supplier credit notes and schedule for the payment process within allocated and agreed supplier payment terms.
- Maintain constant supplier invoice detail verification e.g. invoice banking details match supplier scheduled for payment
- Perform monthly supplier payment reconciliations to accurately support payment schedules.
- Load supplier payments onto banking system once all relevant payment checks have been performed.
- Ensure all captured GRN/Invoicing is handed to respective departments for job allocation purposes timeously.
- Upload all creditors payments to the Bank
- Maintain accurate and up to date paperwork/electronic filing.
- Prepare and reconcile all sub-contractor accounts monthly.
- Prepare and reconcile sales commission reports by accurately validating all closed and paid project sales jobs.
- Process journals for issuing of internal stock for staff and stores department.
- Process stock journals as and when required.
- Process weekly stock item check lists and report any discrepancies to Financial and Stores manager.
- Verify all supplier details quarterly ensuring accuracy and ERP/Financial system fields are updated accordingly.
- Prepare a comprehensive monthly age analysis for all overdue accounts.
- Prepare and process all insurance related claims.
- Process staff attendance register via clocking system.
- Process necessary stock reports via ERP/financial system
- Petty Cash, balance and control the petty cash.
- Ensure appropriate equipment is maintained in line to perform your required duties i.e. laptop, diary.
- Effective planning and time management
- Assist with implementation of processes and procedures
- Ensure effective communication with all departments.
- Adhere to all company Policies and Procedures
- Answering the company switchboard as and when required

**Job Types**: Full-time, Permanent

**Salary**: R15 000,00 per month

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