Debtors and Creditors Clerk

4 weeks ago

Johannesburg, South Africa Mad Giant Full time

We are a well-established brewery situated behind the magistrates court at the 1 Fox Precinct in Johannesburg. Our aim is to bring Extra Fresh Beer to customers in Gauteng. The dream is to become Gauteng's most successful privately owned brewery. This position is for a debtors & creditors clerk. You will report to the business owner and work with an outside finance service provider that oversees all financial matters of the business. You will work with the sales and production teams. Minimum required work experience in a relevant position is 3 years.

**Responsibilities**

As a debtors and creditors clerk in a small brewery, you would be responsible for managing both the accounts receivable and accounts payable functions. This role is critical in maintaining the financial health and smooth operations of the brewery. Here are the key responsibilities you would be expected to handle:

- **Invoicing**: Prepare and issue invoices to customers for the products or services provided by the brewery. This includes ensuring accuracy in pricing, quantities, and terms.
- **Payment Tracking**: Monitor and record all incoming payments from customers, keeping track of outstanding balances and due dates.
- **Accounts Receivable Management**: Manage the brewery's accounts receivable ledger, maintaining up-to-date records of customer transactions and interactions.
- **Payment Reconciliation**: Reconcile payments received with the corresponding invoices, ensuring all transactions are accurately recorded in the financial system.
- **Dispute Resolution**: Handle customer queries and disputes related to billing and payment discrepancies and work towards resolving issues to ensure prompt payment.
- **Credit Control**: Assess and monitor the creditworthiness of customers to determine appropriate credit limits and terms.
- **Aging Analysis**: Regularly perform aging analysis on accounts receivable to identify and address overdue accounts promptly.
- **Reporting**:Generate regular reports on accounts receivable status, including outstanding balances, collections efforts, and aging summaries.
- **Coordination with Sales**: Collaborate with the sales and customer service teams to ensure accurate and efficient invoicing and resolve any customer-related payment issues.
- **Record Keeping**:Maintain proper documentation and filing of invoices, receipts, and communication with customers for future reference and auditing purposes.
- **Process Improvement**: Suggest and implement process improvements to enhance the efficiency and effectiveness of the debtors' management process.
- **Vendor Management**: Maintain a record of all vendors and suppliers and ensure that their contact and payment details are up to date.
- **Purchase Invoices**: Verify vendor bank details and process purchase invoices from vendors for goods and services received by the brewery.
- **Payment Processing**: Ensure that all vendor invoices are processed accurately and on time, in accordance with agreed-upon terms and conditions.
- **Reconciliation**: Reconcile supplier statements with accounts payable records to ensure accuracy and resolve any discrepancies.
- **Communication**: Communicate with vendors to resolve billing and payment-related inquiries.

By efficiently managing both debtors and creditors, you help the brewery maintain a healthy cash flow and positive relationships with customers and suppliers, ensuring the smooth functioning of the business and its financial stability.

**Qualifications & Experience**
- **Education**: A matric certificate (Grade 12), with a high score in math and accounting, is the minimum educational requirement for this role. A diploma in bookkeeping and or accounting is advantageous.
- **Computer & Software Skills**: Experience with Xero accounting software is advantageous. You must be proficient in Excel, Microsoft Office, and Adobe.
- **Work Experience**: Minimum of 3-year experience as a debtors clerk, creditors clerk, accounts clerk, bookkeeper, or in a similar role are required. DO NOT APPLY if you have less experience.

**Job Types**: Full-time, Temporary
Contract length: 4 months

**Salary**: R12,000.00 - R20,000.00 per month

Ability to commute/relocate:

- Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- What was your average score for math on your senior certificate (convert this to a number out of ten)

**Experience**:

- work: 3 years (required)

Application Deadline: 2023/08/25
Expected Start Date: 2023/09/01

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