Finance Officer

3 days ago

Johannesburg, South Africa The Emirates Group Full time

Job Purpose: Manage finance activities of the station/region which include data processing with Shared Services in Dubai in areas covering revenue, receivables, payables, cash/banking and general ledger Ensure timely and accurate recording, preparation, submission of periodic financial reports/returns/summaries etc. to enable the station/region transactions to be systematically recorded in the Company’s main accounting and reporting systems at HO Job Outline: Accounts Payable: Manage and supervise all aspects of the payable accounts function at the station and for other regional countries if relevant, ensuring that the Company's books are updated daily and that payments are processed accurately and within guidelines laid down by company procedures. Ensure invoices received in central AP mailbox are processed timely to accurately reflect Emirates liabilities to creditors. Ensure supplier contracts are valid and where they are nearing expiry, ensure that revised contracts are in place in good time. Take active measures to update contracts in the required systems. Proactively switch from paper invoices to Electronic Data Interface format with suppliers to streamline process. Perform rate check as per supplier contracts in E-Worflow system diligently and timely. Ensure that suppliers without contracts are reviewed and approved by HO accordingly. Take the lead in ensuring that suppliers are paid on time and ideally by EFT. Respond to supplier queries in an efficient manner. Accounts Receivable: Manage and supervisor all dedicated ongoing Finance receivable activities for the Passenger and Cargo sales business to ensure all receivables are correctly accounted for in a timely manner and in compliance with local regulations. Ensure receipts are banked within specified time limits or as per agreement with cash collection provider. Reconcile BSP/ credit card party accounts and highlight short settlements immediately to line manager. Review bank reconciliations daily for transactions in AR/ GL module as appropriate immediately. Closely monitor under-collections and work efficiently with Commercial to ensure action is taken timely. Ensure outstanding debt from credit parties is collected timely as per Group Policy. General Ledger: Prepare data to conduct reconciliations & review for appropriate nominals. Prepare standard reports for monthly file which is reviewed by Regional Finance Manager/HO Teams. Prepare reports for local tax filing. Review data for monthly KPI submission. Assist with repatriation process to ensure that surplus funds are remitted to HO and working capital is maintained as per Group Policy. Assist Financial Controller where necessary in ad hoc & admin projects. Payroll: To compile and process all payroll elements including basic salaries, allowances, overtime, shift pay, pension contributions, employer and employee social security contributions and relevant taxation in compliance with local regulations to all staff on payroll within required time limits. Ensure the relevant payments are submitted to local authorities in a timely manner and all payments are in line with individual terms and conditions of employment. Compile and provide all payroll information, including the reconciliation of tax and social security and pension monthly and send payments to the appropriate parties so that this can be computed in accordance with the specified time frame. Seek clarification with external legal advisors on taxation, payroll, or any other upcoming issues to ensure that all year end returns are submitted on a timely basis. Scrutinise all staff expenses, duty travel claims and any other staff claims to ensure correct payment or recovery of same through payroll and reconcile the related ledger account. Maintain and reconcile Petty Cash account where appropriate and analyse and reimburse Petty Cash returns & periodically review Petty Cash floats for increase/decrease/remove as appropriate. Ensure charges from personal telephone calls are recovered from staff monthly and mobile telephone bills are paid in line with the company guidelines. Assist Regional Finance Manager /Finance Controller to undertake various administrative duties together with other relevant finance personnel as necessary. Assist the Finance Managers/Finance Teams in the region with period review & support through the Regional Finance Office Assist Finance Manager/ Regional Finance Manager in providing information for budgeting and budgetary controls to enable him to exercise effective control over their departmental budgets

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