Portfolio Executive

18 hours ago

Johannesburg, South Africa Ability Recruitment Full time

The main purpose of this Senior Management role is to handle property management, asset management, client reporting, planning and budgeting, building management, credit control and tenant management, etc for the Company. the company operates mainly in the student accommodation realm.

**REQUIREMENTS**:

- Matric
- Tertiary qualification preferred
- Minimum 10 years experience in property portfolio/asset management
- Management experience required
- Student Accommodation experience preferred

DUTIES:
Assumes responsibility for the effective operations management of Property and facilities

The performance criteria are:

- To ensure fully occupied buildings at rentals acceptable to the shareholders
- Property Management
- Keep abreast of market activities in respect of tenant movement, new developments, major vacancies and other landlord’s strategies
- Attend meetings/functions related to successful operation of Property
- Asset Management
- Control/schedule/implement regular preventative maintenance program in line with budget constraints
- Motivation of refurbishments, major repairs as appropriate
- Attend site meetings with contractors in respect of maintenance/expansion of projects
- Monitor progress
- Inspection/enforcement of tenant responsibilities during and on termination of lease terms
- Responsible for Compliance of OSH Act
- Client Reporting
- Provide accurate information to owner according to agreed format timeously
- Analysis of monthly income /expenses
- Analysis of operating costs on a monthly basis in terms of the approved forecasts
- Monitoring of all municipal recoveries (and general recoveries) on a monthly basis
- Monthly/Annual Expenditure / Analysis
- Approve capex within authority limits
- Ensure we conform to capex procedures
- Estimate new operating costs
- Ensure recovery of operational costs in accordance with Lease terms
- Planning and budgeting
- Preparation and completion of budgets each year
- Completion of monthly forecast timeously
- Review rental annually and ensure the best possible rate are achieved
- Assist in formulation of business plans for each property
- 3 Year budget - preparation and control
- Monthly review and monitoring of results
- Set and motivate capex per building in consultation with owner
- Building Management
- Devise a three year maintenance plan including allowances for provisions or depreciation where applicable (annually) for submission to the owner
- Investigate/initiate proposals for refurbishments
- Maintain a hands-on control of projects in hand
- Review the building status/grade annually and maintain the standards within those grade
- Ensures compliance with legal regulations. Completes regular OSH inspections and updates monthly reports as appropriate. Ensures that OSHA requirements are effectively implemented.
- Credit Control
- Responsible for Management:

- Arrears
- Legal action
- Write-offs
- Correctness of rent roll
- Tenant Manager
- Tenant satisfaction
- Deal with correspondence/interaction with tenants as required
- Ensure that leases are timeously renewed and all vacant space is let and in a presentable state.
- New Tenants
- Determination and recommendation of letting mandates (i.e. rental levels, etc)
- Lease negotiation and maintenance of tenant relationships.
- Control of new leases and recordal of same
- Ensure occupation levels are achieved
- Existing Tenants
- Renewal of Lease Agreements both direct and through Leasing Management where applicable
- Tenant liaison and public relations
- Ensure Control of new leases and recordal of same
- Expense Control
- Check and authorise payment of accounts
- Authorise cleaning, consumables, electrical and general maintenance orders
- Control wage and salary allocation
- Control municipal payments and recoveries there against
- Ensuring cost-effectiveness and performance of contractors

Marketing
- Ensure websites are updated
- Have a good understanding of the market, and advise shareholders on rental rates and market trends
- Set up marketing plan and budget to ensure fully occupied buildings
- Execute the marketing plan
- Perform tenant satisfaction surveys

Assumes responsibility for the effective maintenance and reporting of financial records.
- Assesses and reports on the monthly performance against budgets.
- Assesses and reports on the monthly occupancy of the buildings.
- Assesses and report on the monthly recoveries versus expenses.
- Assesses and report on the monthly collection of rentals.

Assumes responsibility for ensuring professional business relations with vendors, contractors, and trade professionals and educational institutions
- Works to develop and maintain productive business relations with vendors, suppliers, contractors, etc.
- Acts as a liaison between the Company and external contacts.
- Ensures effective coordination of external services with Company operations.
- Obtains and conveys information as appropriate.
- Promotes goodwill and a positive image of the Comp

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