Buyer X3

**_ Equity Statement :Preference will be given to suitably qualified Applicants who are members of the_**
**_designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating_**
**_Division._**

**_ Alternative Application Methods: (Completed Curriculum Vitae to be submitted)_**

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**_ Operating Division : Transnet Corporate Centre_**

**_ Position Title : Buyer X3_**

**_ Employee Group : Permanent_**

**_ Department : Supply Chain_**

**_ Location : Johannesburg_**

**_ Reporting To : Snr Manager_**

**_ Grade Level : G_**

**_ Reference Number : 6014442_**

**_ Position Purpose:_**

To ensure the optimum procurement and delivery for Division’s goods and services with due consideration for timeousness,

cost effectiveness, correctness of quantities, to specifications/quality and aligned to the relevant Transnet policies and

procedures.

**_ Position outputs:_**

PURCHASE REQUISITIONS
- Accurate and timely processing of purchase requisitions in line with the internal SLAs
- On-time communication of queries on purchase requisitions to end-users -this includes confirmation of budget, inaccurate

specifications, drawings etc
- PURCHASE ORDERS
- Create purchase orders on SAP; meet planned delivery dates; source new products and suppliers including BBBEE

suppliers; ensure suppliers are aware of Transnet’s procurement policies and procedures; evaluate suppliers performance;
self-management via exception reporting and recommend appropriate action to rectify;
- Monitor the purchasing patterns (low value order purchasing);
- Monitor the Variation Orders (Invoice Vs Purchase order) and recommend for approval;
- Negotiate with suppliers within mandate prices, terms, product specifications, delivery times, quality or specification and

quantity to ensure the most efficient and effective delivery of the materials, services and equipment for various TE
- projects/contracts
- Serve as the central contact point for supplier and end user queries and ensure that queries are addressed in a satisfactory

and timeous manner;
- To ensure that the required key Financial Controls of the Procure-to-Pay (P2P) process are enforced within the Division.

COMPLIANCE
- To align with auditors and resolve audit findings in regards to the process and to ensure that there are no repeat findings. To

escalate noncompliance issues to the appropriate bodies;
- SYSTEM USAGE
- To provide 1st Line SAP MM Super User support, which includes but not limited to, training of users on SAP, 1st line fault

resolution and serving as the interface between the SAP Competency Centre and end users. Ensure that system
- improvements are logged, tested and followed through;
- Ensure administrative functions to procure goods and services are correctly executed in accordance with approved Business

Critical Activities/Control Framework, approved Commercial Framework and Procure-to Pay (P2P) processes;
- VENDOR MASTER MANAGEMENT
- To serve as the Master Data Custodian for Division, responsible for gathering of data, loading of Vendor and Material

Masters, managing changes and ensuring data integrity;
- Ensure maximum utilisation of material master (report and correct unacceptable descriptions on the requisitions);

MATERIALS AVAILABITY
- Monitor and ensure goods and services are delivered correctly, timeously,
- Ensure that expediting and follow-up of purchase orders are effected regularly or as required;
OTHER SUPPORT AND ADMIN DUTIES
- To provide training, support and guidance to internal customers (P2P end users), with regards to policy, process and

procedures;
- To provide sourcing support on pre-determined commodities. To conduct and support the Procurement Manager with

sourcing events;
- Develop and maintain profession and co-operative relationships with both internal & external stakeholders to ensure the

optimum delivery of materials, equipment and sub-contract with due consideration for time, cost, quantity and quality.
**_ Qualifications & Experience:_**
- A relevant National Diploma in Purchasing Management/ Business Management, Public Management, Logistics,

Economics, Engineering is required.
- 1-2 years’ experience in Supply Chain Department.
- Executing purchasing transactions
- Proficient compilation of reports for day-today execution of tasks.
- Managing RFQ processes.

**_ Competencies:_**
- Basic understanding of Procurement principles and Procurement best practice
- Basic understanding of total quality management principles
- Good understanding of negotiation techniques
- Basic understanding of Contract Law
- Understanding of commercial and financial principles (costs, profit, market influences, risk an