National Contracts Specialist

5 months ago

Johannesburg, South Africa Ingenious Holdings Full time

**Contract Support & Review**:

- Supply the legal team with essential commercial details needed to draft, review, and revise agreements, ensuring they meet legal and company standards.
- Ensure that all contract terms are clear, enforceable, and aligned with the company’s strategic objectives and policies.

**Negotiation**:

- Lead contract negotiations with external parties to secure favorable terms and conditions.
- Collaborate with internal stakeholders to understand their requirements and ensure these are accurately reflected in the contract terms.

**Compliance and Risk Management**:

- Ensure adherence to all relevant laws and regulations.
- Identify potential risks within contract terms and propose amendments to mitigate those risks.
- Monitor contract performance to ensure all parties fulfill their contractual obligations.

**Contract Administration**:

- Oversee the entire contract lifecycle from handover to closure, ensuring all obligations are met.
- Maintain accurate and up-to-date records of all contracts and related documents.
- Track contract expiration dates and manage renewals or terminations as needed.

**Stakeholder Collaboration**:

- Collaborate closely with rental, aftermarket, legal, finance, procurement, and other departments to ensure contract terms are aligned with business needs.
- Provide guidance and training to internal teams on contract policies and procedures.

**Reporting and Analysis**:

- Prepare regular reports on contract status, compliance, and performance metrics.
- Conduct periodic audits of contracts to ensure accuracy and completeness.

**Customer Management** **Governance**:

- Support sales teams by tracking commercial contracts through relevant timelines, amendments, and approval stages.
- Engage with customers monthly to ensure all aspects of commercial contracts are being met.
- Ensure annual increase letters and/or rate cards are approved and signed by the company and customer.
- Maintain and grow relationships with existing and new customers to ensure the company’s equipment market share increases.
- Collaborate with the legal team to ensure contracts and any relevant amendments comply with legal requirements and data protection laws (such as POPIA).
- Capture and ensure the safekeeping of all contractual documentation and binding correspondence.
- Maintain relationships with identified internal stakeholders and serve as a key point of contact for key matters related to contracts.
- Identify opportunities to improve business processes and collaborate on plans for continuous improvement.
- Maintain a matrix list of all customer Service Level Agreements and their current status.

**Must have responsibilities**:

- **Grade 12 / Matric**, with a minimum of 5 years of experience in a similar role and environment, including exposure to business financial processes and calculations.
- Solid background in financial management and costing.
- Advanced to expert proficiency in MS Outlook, Word, and Excel.
- **Bachelor’s degree in business administration**, Law, or a related field.
- Certification as a Certified Professional Contract Manager (CPCM) or similar qualification.
- **3-5 years** of experience in contract management, negotiation, or a related area.
- Experience in the Material Handling Equipment (MHE) industry, Construction, Logistics or Minning.
- Familiarity with Autoline, CRM databases, and other ERP systems.
- Strong knowledge of contract law and relevant regulations.
- Excellent skills in negotiation, communication, and interpersonal relations.
- High attention to detail with strong organizational abilities.
- Proficiency in contract management software and Microsoft Office Suite.
- Ability to work independently, manage multiple priorities, and thrive in a fast-paced environment.
- General understanding of the telematics ecosystem, with a focus on accelerating customer success, driving business growth, and optimizing fleet operations.

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