Admin Specialist

5 months ago

Cape Town, South Africa HR Talent Partner Full time

**Job Overview**:
**Date Posted**: Posted 5 hours ago-
**Location**: Cape Town, Western Cape-
**Job Title**: Admin Specialist-
**Salary**: R19,000-
**Education Level**: Bachelors Degree-
**Job Level**: Intermediate-
**Minimum Experience**: 3 - 5 Years**Admin Specialist required for a vacancy in Cape Town.**:
A well-established Accounting Firm is looking for an “Admin Specialist” to join their team on a full-time permanent basis for their offices in Cape Town.

**Position Overview**:
The Administrative Specialist in the accounting industry is a pivotal role that combines administrative excellence with comprehensive support to the accounting team. This individual will act as the backbone of the office, ensuring smooth operations, meticulous attention to detail, and exceptional organizational skills.

The role requires a proactive attitude, a knack for problem-solving, and the ability to handle confidential information with discretion.

You may be required to work 2 to 3 days in office and the rest of the days remotely from home, however mostly the first 3 months you will be required to go into the office on a permanent basis working onsite at their offices for training purposes.

Working hours: 08h00 to 15h00 and 09h00 to 16h00. You might be required from time to time to work overtime.

**Requirements**:

- Bachelor’s degree in business administration, or a related field (beneficial).
- 3-5 years of administrative experience beneficial, preferably in the accounting or finance industry.
- Proficiency in a CRM system (Click Up) and the workflow. Google Workspace. Familiarity with accounting software (Xero), SARS and PaySpace; will be beneficial.
- Excellent written and verbal communication skills (English and Afrikaans).
- Strong organizational and multitasking abilities.
- Ability to handle sensitive and confidential information with discretion.
- Strong interpersonal skills with a professional demeanor.

**Position Responsibilities**:
Office Management:

- Oversee daily office operations, ensuring a clean, organized, and efficient work environment.

Administrative Support:

- Provide comprehensive administrative support to the accounting team.
- Manage calendars, schedule meetings, and arrange travel logistics.
- Handle incoming and outgoing admin mail and maintain a well-organized CRM and online drive filing system.
- Onboarding of new client’s administration.

Financial Administration:

- Assist with basic accounting tasks such as data entry, invoicing, and expense tracking.
- Support the preparation of financial reports and documents.
- Help maintain accurate financial records and databases.
- ALL statutory communication and deadlines.
- Submission of EMP501’s and ROE’s.

Client Relations:

- Serve as a point of contact for clients, providing professional and courteous service.
- Handle client inquiries, direct them to appropriate team members, and ensure follow-up.

Event Coordination:

- Plan and coordinate company events, meetings, and conferences.
- Arrange logistics for internal and external events, including catering, transportation, and accommodations.

Project Management:

- Assist in special projects as needed, ensuring timely completion and adherence to budget and quality standards.
- Conduct research and gather data to support project initiatives

**Key Competencies**:

- Attention to Detail: Keen eye for detail and accuracy.
- Problem-Solving: Ability to anticipate needs and solve problems proactively.
- Time Management: Efficient time management skills with the ability to prioritize tasks.
- Flexibility: Adaptability to handle changing priorities and manage multiple tasks simultaneously.
- Team Player: Collaborative attitude with a willingness to assist team members as needed

  • Admin Specialist

    5 months ago

    Cape Town, South Africa HR Talent Partner Full time

    **Job Overview**: **Date Posted**: Posted 1 month ago- **Location**: Cape Town, Western Cape- **Job Title**: Admin Specialist- **Salary**: R19,000- **Education Level**: Bachelors Degree- **Job Level**: Intermediate- **Minimum Experience**: 3 - 5 Years**Admin Specialist required for a vacancy in Cape Town.**: A well-established Accounting Firm is looking for...

  • Category Admin Assistant

    5 months ago

    Cape Town, South Africa Right People Solutions Full time

    We are looking for a **Category Admin Assistant** to help us deliver our growth strategies. During your training, you will learn how to - understand merchandise trends, interpret Clients needs and construct merchandise collections that successfully deliver their business strategies. To succeed in this role you will need to - work like a dog, be able to...

  • Buyers Admin Support Assistant

    5 months ago

    Cape Town, South Africa Right People Solutions Full time

    Junior Level: Buying Admin Support During your training, you will learn how to - understand merchandise trends, interpret Clients needs and construct merchandise collections that successfully deliver their business strategies. To succeed in this role you will need to: work like a dog, be able to juggle lots of balls at the same time, be a committed team...

  • Fashion Admin Assistant

    5 months ago

    Cape Town, South Africa The Roberts Connexion Full time

    We are looking for a **Category Admin Assistant** to help us deliver our growth strategies. During your training, you will learn how to - understand merchandise trends, interpret Clients' needs, and construct merchandise collections that successfully deliver their business strategies. **Role**: To support the Category Specialist in the - development of...

  • Admin/Marketing Administrator

    1 week ago

    Cape Town, South Africa The Legends Agency Full time

    Role: Admin/Marketing AdministratorPosition: RemoteWHAT YOU WILL BRING TO THE COMPANYOur client is a firm of Chartered Surveyors and are specialists in the valuation of buildings, plant & equipment for insurance purposes. They work with a range of clients, both national and international, they require a junior administrator with good Word, Excel, IT and...

  • 15h Left: Operations/Admin Assistant

    1 month ago

    Cape Town, South Africa Aquarius Specialist Recruitment Full time

    Our client is a boutique investment company based in Cape Town. Due to their rapid growth in recent years, they now have a new role to support their general office management – this is a junior role for a recent graduate who ideally would like to build their career in the investments industry. In this Office Administration role, you will be working within...

  • Junior Buyers Admin Assistant

    5 months ago

    Cape Town, South Africa Right People Solutions Full time

    **Junior Buyers Administrator (Entry Level Salary)** **Requirements**: - **3-year Tertiary Fashion Qualification in the Fashion Buying, Clothing Management, Fashion Design or Retail Management faculty**: - **Basic admin experience preferably in a retail environment, but not essential.**: - **We will consider qualifications out of Retail or Fashion if you...

  • ▷ (Only 24h Left) Operations/Admin Assistant (Investments Industry)

    6 days ago

    Cape Town, South Africa Aquarius Specialist Recruitment Full time

    Our client is a boutique investment company based in Cape Town. Due to their rapid growth in recent years, they now have a new role to support their general office management – this is a junior role for a recent graduate who ideally would like to build their career in the investments industry. In this Office Administration role, you will be working within...

  • Retail Admin Assistant

    5 months ago

    Cape Town, South Africa Cash Xchange Full time

    **Retail Admin Assistant** To ensure the efficient administration of tasks related to the service department, including the effective handling of customer complaints to maintain customer satisfaction. **General Administration** 1. Timely processing of received goods upon delivery. 2. Assists Sourcing Specialist in all administrative tasks including-order...

  • Manager, Admin

    6 months ago

    Cape Town, South Africa LRI Invest S.A. Full time

    **Manager (Admin/CoSec)** **Role Location: Johannesburg / Cape Town, South Africa** Department: Corporate Services Employment Type: Permanent **The Role & Key Responsibilities**: - Coordination with Senior Management in SA and Jersey to assist and coordinate workflows and planning for the team; - Ensuring the team has a strong structure as it grows and...

  • Manager (Admin)

    5 months ago

    Cape Town, South Africa LRI Invest Full time

    Description Manager (Admin/CoSec) Role Location: Cape Town, South Africa Department: Corporate Services Employment Type: Permanent The Role & Key Responsibilities: - Coordination with Senior Management in SA and Jersey to assist and coordinate workflows and planning for the team; - Ensuring the team has a strong structure as it grows and that roles are...

  • Administrative Support Specialist

    3 weeks ago

    Cape Town, Western Cape, South Africa The Building Company Full time

    Job Title: Administrative Support SpecialistJob Summary:We are seeking an experienced Administrative Support Specialist to join our team at The Building Company. The successful candidate will be responsible for providing administrative support to our HR and admin teams, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative...

  • People Support Specialist

    5 months ago

    Cape Town, South Africa Huntswood Full time

    **Job profile/ Purpose**: We are looking for a skilled and experienced People Support Specialist to join our team! As a People Support Specialist, you will be responsible for supporting our HR department in the development and execution of HR strategy, policies and objectives **Roles and Responsibilities**: - Managing all HR admin Procedures. - Drafting of...

  • Administrative Support Specialist

    2 months ago

    Cape Town, Western Cape, South Africa Signa Opportunity Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Signa Opportunity. As an Administrative Support Specialist, you will be responsible for providing administrative support to our warehouse operations team.Key Responsibilities:Education and Qualifications:Grade 12Diploma in Supply Chain...

  • Talent Acquisition Admin Assistant

    5 months ago

    Cape Town, South Africa MCI Careers Full time

    LOCATION: Cape Town, ZA JOB TYPE: Full-Time PAY TYPES: Salary + Bonus SALARY: Commensurate BENEFITS & PERKS: MANAGEMENT: Paid Time Off, Medical, Dental, Vision, Life Insurance, Retirement, Company Cell Phone, Company Laptop, Advancement APPLICATION DETAILS: No Resume Required, On-site Interview POSITION OVERVIEW: **_ TALENT ACQUISITION ADMIN...

  • Payroll and Employee Benefits Specialist

    2 weeks ago

    Cape Town, Western Cape, South Africa RMV Solution Full time

    Job SummaryWe are seeking a highly skilled Payroll and Employee Benefits Specialist to join our team at RMV Solution. The successful candidate will be responsible for providing exceptional service from the Employee Benefits Department (EBD) and processing payroll while providing HR admin support.The role will be based at our Head Office in Cape Town and...

  • Junior Jd Edwards CNC Consultant

    6 months ago

    Cape Town, South Africa Easy Peasy Admin B.V. Full time

    It's worth mentioning that we've been enlisted by Steltix South Africa to assist in the search for **Junior JD Edwards CNC Consultant** Minimum 5-year Experience About the role We seek a highly motivated JD Edwards CNC Consultant to join our team. As a Technical Consultant, you will be part of a dynamic group responsible for managing, supporting, and...

  • Operations Support Specialist

    5 months ago

    Cape Town, South Africa Momentum Corporate Full time

    **Introduction** Through our client-facing brands Metropolitan and Momentum, with Multiply (wellness and rewards programme), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables business and people from all walks of life to achieve their financial goals and life aspirations. **Role Purpose** Provide an effective...

  • Debt Review Operations Specialist

    4 weeks ago

    Cape Town, Western Cape, South Africa WNS Global Services Full time

    Job Title: Debt Review SpecialistWNS Global Services is seeking a highly skilled Debt Review Specialist to join our team. As a key member of our Debt Review & Administration department, you will be responsible for ensuring the smooth operation of our debt review processes.Key Responsibilities:Manage debt review email boxes and ensure timely actionProcess and...

  • Unit Trust Specialist

    1 month ago

    Cape Town, Western Cape, South Africa Wenz Recruitment Full time

    Job Title: Unit Trust SpecialistWenz Recruitment is seeking a highly motivated and detail-oriented Unit Trust Specialist to join our team. As a Unit Trust Specialist, you will be responsible for processing daily client transactions, ensuring accurate and timely completion of tasks, and maintaining excellent client relationships.Key Responsibilities:Process...