Bookkeeper

7 months ago

Cape Town, South Africa SFG Engineering Services Full time

Capture, check and reconcile debtors invoices to monthly Sales Analysis and General Ledger.
- Process Accounts Receivable journals.
- Sequence checking of all debtors invoices.
- Ensure that invoices are VAT compliant.
- Preparation of monthly turnover schedules and reconciliation between turnover and Income statement income.
- Follow up on outstanding Delivery Notes.
- Liaise with debtors clerks before closing debtors for the month.
- Filing and Archiving all documents debtors related.
- Capture, check and reconcile creditors invoices to monthly AP returns and General Ledger.
- Process Accounts Payable journals.
- Sequence checking of Batch numbers on AP.
- Prepare creditors reconciliations.
- Verifying that creditors invoices are properly authorized.
- Verifying that invoices are accompanied by a purchase order and grn.
- Liaise with creditors clerks prior to closing creditors for month end.
- Ensure that invoices are Vat compliant.
- Filing and archiving of all documents creditors related.
- Daily - create cashbook from Bank for all bank transactions except for incoming funds.
- Daily
- capture non-system generated payments and allocate to General Ledger.
- Daily - allocate all cashbook entries except incoming funds
- Check physical payments against bank statement for inconsistencies.
- Monthly bank reconciliation and follow up of outstanding payments.
- Checking that EFT requisition documentation is properly authorized.
- Checking that all EFT payments have an accompanying PO / GRN where required.
- Processing cancelled payments and Stop Payments.
- Capturing of Petty Cash.
- Organizing and carrying out Petty Cash spot checks on a regular basis.
- Analyze all General Ledger accounts in order to generate an Income statement. Including:

- Reversal of previous month’s accruals and Intercompany Sales & Purchases Journals.
- Capturing of monthly recurring journals.
- Accruals for monthly outstanding expenses.
- Provision journals.
- Journalizing Prepayments.
- Calculation of Pooled Pro-rata splits.
- Verifying Sales, COS, and WIP for consistency, accuracy and reasonability.
- Verifying and comparing stock reconciliations from physical to system quantities and values.
- Follow up on stock in transit and outstanding GRN’s.
- Comparing sales, COS and WIP to system generated reports.
- Investigating and reporting on fluctuations of monthly results / expenses.
- Submitting completed Income Statements to accountants for verification.
- Carrying out any additional corrections as requested.
- Calculation of commission.
- Balance Sheet - Preparation of monthly audit file. Including:

- Reconciliation, maintenance and documentation for all Balance Sheet General Ledger accounts.
- Capture of all new Fixed Assets.
- Scrapping of Fixed Assets.
- Prepare VAT Returns. This includes: Reconciliation to Turnover per department monthly - Year to date reconciliation to VAT submitted to SARS
- Submit to accountants for authorization and then submit to SARS.
- Attend to Vat audits with SARS
- Analyze income statement and submit to managers.
- Assist with annual budgets.
- Assist with Stock Takes.
- Field any additional requests/queries directed by branches/accountants/FM and superiors pertaining to their departments.
- Liaise with auditors over interim and year end audit

**Qualifications**:

- Minimum Matric or equivalent
- Relevant diploma or degree in accounting

**Experience**:

- Minimum of Five years’ experience in a related role
- Accounting background experience
- Exposure to broad accounting from inputting date to trial balance.
- Experience preferable over qualification
- Exposure to high volumes of data and departments
- Able to work independently as part of a team, with minimum supervision.
- High level of time management skills required.
- Well organized, sober habits and high attention to detail.
- Advanced computer literacy in Microsoft Office (Word & Excel) is essential

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