Facilities Administrator

A vacancy exists for a Facilities Administrator at the Helderkruin Corporate Office reporting to the Facilities Manager. The overall purpose of this position is to ensure that the Facilities Management unit is managed in an efficient and professional way resulting in efficient and cost effective operational delivery.

It will be required of the incumbent within the position to collaborate with all role players within the business as well and laisse with service providers to provide a cost effective, efficient solution to all facilities related queries and complaints.

**Minimum Requirements**:

- Strong administration experience
- Experience in a Building facilities related queries
- Basic knowledge of air-conditioning systems
- Basic knowledge of operational maintenance (Electric installations, plumbing, generator systems),
- Strong Procurement background
- People management experience
- Stock / Quality control
- Valid driver’s licence
- No Criminal Record or any pending cases

**Key Performance Areas: (not totally inclusive)**:
Manage:

- The outsourced maintenance team’s operational duties
- Capture and record all administration requirements for maintenance unit (Job Cards, quotes, requisitions, processing of invoices etc.)
- All procurement functions for the Facilities Unit (Request quotes, benchmark for cost effective / quality assurance / optimal delivery times options, process requisitions, manage payments to suppliers)
- Control the operating costs within Facilities unit (Cost Containment)
- Management of all external technical and non-technical service providers
- Management of the cleaning teams, stock and equipment
- All facilities units administration of E-Payroll services
- Manage all relocation and moves within the business (Furniture installations, network points, additional electricity installations)
- The air-conditioning infrastructure and the servicing thereof.
- The outsourced gardening services (Landlords responsibility)
- Action the preventative maintenance plan and schedule
- Manage the operations after hours.
- Adhoc tasks from Executives
- Interaction with Finance for monthly invoices.
- Payroll administration for all facilities staff
- Solar panel management

Ensure:

- Fully operational and functional Generator system (Testing, monitoring, servicing etc.)
- Efficient and seamless maintenance function (Repairs and maintenance)
- Efficient and seamless Cleaning function
- Adequate stock levels of consumables
- Absenteeism and excess leave rate is reduce

General:

- Conduct EHS inspections in conjunction with the EHS unit
- Manage and action EHS audit report
- Support function for all leased printers onsite
- Support planned maintenance roll out (Carpet / window cleaning, pest control, Infrastructure upgrade)
- First Aid experience

**Other personality attributes**:

- Must be pro-active and innovative.
- Must be a Team Player.
- Ability to work under pressure and meet strict deadlines
- Ability to work without supervision
- Strong interpersonal and communication skills
- Strong administration skills
- Ability to liaise professionally with suppliers, service providers and personnel at all levels

**Core Competencies**:

- Teamwork
- Customer focus.
- Communication skills
- Self-development

**_Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate._