Bookkeeper

4 months ago

Midrand, South Africa The change Lab Full time

We are a proud internationally recognised Digital Marketing Company that is equipped and experienced enough to assist Start-ups, SME’s and larger Business Organisations.

**Position Title**:Bookkeeper

**Reporting to**:Office Manager

**Based at**:Midrand Head Office

**Job purpose and Overview**:
**Responsibilities**:
KPA 1 - Debtors
- Prepare and monitor Debtors age analysis
- Prepare and send monthly debtors’ invoices and statements
- Creating and updating of debtors master file
- Following up debtor payment agreements
- Communicate (both verbal and written) with debtors with regard to overdue accounts
- Preparing debtors file and creation of debtors accounts in the system
- Maintain and implement clear communication processes between the Finance and Academic Departments
- Management of student fees including sliding scales
- Liaise with the Debt Recovery Agency
- Manage the handing over of bad debts and the allocation of bad debts recovered
- Reconcile student stipend payments (Lewis, City of Cape Town, etc) in collaboration with their student account
- Filing of debtors documents, invoices, etc.
- Liaising with relevant stakeholders regarding debtor’s-related queries
- Ensuring that the Debtor’s Management Policy is understood and followed

KPA 2 - Creditors
- Perform supplier reconciliations in preparation of payments;
- Reconcile purchase orders to invoices;
- Ensure invoices are accurately captured on XERO on a daily basis;
- Receive and check all payments in accordance with the applicable policies and procedures;
- Load all suppliers on the business weekly payment sheet for payment consideration;
- Ensure that the banking details on supplier invoices match that of the creditor being paid;
- Respond to all queries relating to payments;
- Perform monthly supplier reconciliations to support all payments to approved suppliers;
- Deal with queries from creditors and staff regarding payments;
- Load new creditors on the XERO;
- Provide weekly and monthly creditors age analysis for review.

KPA 3 - General
- XERO processing eg. journal entries, debtors’ statements, etc.
- General Assistance to Office Manager and Operations Director
- Verify that transactions are recorded in the correct day book, supplier’s ledger, customer ledger and general ledger
- Enter data, maintain records and create reports and financial statements
- Process accounts receivable/payable and handle payroll in a timely manner
- Defining bookkeeping policies and procedures
- Developing systems to account for financial transactions by establishing a chart of accounts
- Reconciling entries to balance subsidiary accounts
- Maintaining a balanced general ledger
- Preparing a trial balance for the accountants
- Preparing financial reports by collecting, analyzing and summarizing accounting for information
- Ensuring compliance with federal, state and local legal requirements
- Monitoring for variances from the projected budget
- Advising management on compliance needs

**Experience**:

- Proven bookkeeping experience
- Solid understanding of basic bookkeeping and accounting payable/receivable principles
- Proven ability to calculate, post and manage accounting figures and financial records
- Data entry skills along with a knack for numbers
- Hands-on experience with spreadsheets and proprietary software
- Proficiency in English and in MS Office
- Customer service orientation and negotiation skills
- Pays attention to detail, displays a high level of integrity and is deadline driven.
- Previous working experience on XERO

**Qualifications**:

- A tertiary qualification in the finance field is preferable however experience will override
- Accounting qualification - preferable

**Skills**:

- Microsoft Office, Word, Excel, PowerPoint, Google Sheets
- Expert communication skills, Both written and verbal
- Strong ability to communicate telephonically with written follow-ups

**Competencies**:

- Be a self-starter who can work independently with little supervision.
- Have a mindset for growth and optimism
- Problem-solving
- Resilient
- Proactive
- Optimistic
- Time management
- Ambitious
- Adhere to strict deadlines

Ability to commute/relocate:

- Midrand, Gauteng: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Diploma (preferred)

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