Receptionist

4 days ago

Woodstock, South Africa Nimble Group Full time

**Reporting to**: HR Manager

**Job Purpose**: This employee will be faced with new challenges every day. This individual will be responsible for the administration of the company's front office and administrative support functions.

**Key Performance Areas**:
Under the management / direction of the HR Manager will have the following responsibilities (including but not limited to):

- Front Office Management
- Ensuring cover at reception at all times
- Training of reception relievers / Maintaining an up to date reception relief roster
- Ensuring cleanliness and tidiness of the reception and boardrooms at all times
- Receiving visitors
- Receive, sort & distribute post to relevant stakeholders
- Management of courier relationship and coordination of packages
- Planning & preparation of meetings, conferences and conference calls
- Switchboard Management
- Answer the switchboard and transfer calls / take messages for the relevant stakeholders
- Administration
- Office supplies stock management & distribution
- Maintaining front office filing system
- Maintaining staff extension list and testing of lines
- Communicate and coordinate staff birthdays
- Design & issue replacement ID tags & lanyards to employees
- Effective management of internal & external relationships
- Managing the company's Occupational Health & Safety
- Management of the Occupational Health & Safety training (First Aiders & Fire Marshalls)
- Management of Occupational Health & Safety Committee
- Maintaining all admin relating to Occupational Health & Safety
- Adhoc duties

**Requirements**:

- Minimum of Grade 12 qualification or equivalent
- Minimum of 1 year in a Reception role
- Minimum of 2 years working experience within a similar role is preferred
- Secretarial/ PA or related qualification is preferable
- Working knowledge of administrative and clerical procedures
- Microsoft Office (Word, Excel, Office, Powerpoint)
- Working knowledge of customer service principles and practices
- Ability to work a switchboard
- Knowledge of Occupational Health & Safety will be preferable

**Skills / Knowledge / Attributes**:

- Verbal and written communication skills
- Professional personal presentation
- Customer service orientation
- Information management
- Strong organizing and planning skills
- Attention to detail
- Initiative
- Reliability
- Ability to perform under pressure

**Working Hours**

A maximum of 45 hours per week.
- Monday to Friday: You will be required to work a maximum of 9 hours per day (in the week that you do not work a Saturday) and a maximum of 8 hours per day (in the week that you are working a Saturday) shifted between the times of 07:00 and 20:30 as agreed by management.
- Saturdays: You will be required to work a maximum of 6 hours per day on a maximum of 2 Saturdays per month shifted between the times of 08:00 and 14:00 as agreed by management.

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