Head : Office of The Director

4 weeks ago

Pretoria, South Africa Financial Intelligence Centre (FIC) Full time

To provide strategic and operational support to the Office of the Director

KEY PERFORMANCE AREAS

1. Manage the operations of the Office of the Director- Provide the Director with guidance in her/his duties, responsibilities and powers and make Director aware of all laws and regulations relevant to the FIC.
- Organises and prioritises critical issues and required information for the Director to facilitate efficient decision making.
- Assess inquiries directed to the Director, determine the proper course of action and delegate to the appropriate individual to manage.
- Acts as a point of contact between executives and other stakeholders.
- Provides oversight and guidance to projects of high importance.
- Coordinate the execution of strategic initiatives.
- Develop and maintain processes and systems to streamline activities within the FIC based on the priorities of the Director.
- Manage meeting preparation and follow up: reviewing upcoming meetings to ensure the Director has all of the information needed to be as productive as possible and sending out agendas or documents to meeting attendees as necessary.
- Reviews all documents received by the Office of the Director for compliance and technical soundness.
- Provide specialist knowledge and advice to Director relating to all operational aspects.
- Participate and provide input to Executive Management Committee (Exco) and other strategic committees in the FIC.
- Build network of relationships, across functions to achieve goals and objectives.
- 2. Provide oversight and coordination of risk, governance and compliance.- Ensure the functioning of the FIC governance structures
- Ensure that governance structure meetings are properly recorded, information is dispatched timeously and assist the Director and EXCO in implementing the decisions.
- Facilitate the induction of new committee members’, encompassing committee duties and responsibilities in general and specific matters pertaining to the FIC itself and the industry in which it operates.
- Identify training requirements for committee members and ensure that there is an ongoing programme to keep committee members well informed of developments in the FIC and in respect of matters relevant to their responsibilities generally.
- Ensures that statutory deadlines are met and that the statutory and regulatory disclosures are validated, particularly in relation to statements given on corporate governance standards and practices in the FIC.

FIC Policy Framework
- Administer the development and maintenance of the FIC’s internal policy framework and ensure compliance.

Audit Management
- Oversee the implementation of corrective action.

Risk Management
- Facilitate the management and reporting of risks identified by FIC and mitigating activities.
- Manage the development, maintenance and updating of risk governance framework
- Act in good faith and avoid any conflicts of interest and to ensure that appropriate guidance is given to the EXCO in these matters.
- Provide guidance and advice on business ethics and good governance
- Remain abreast of developments in corporate governance.

3. People Management
- Management and Leadership- Delegate appropriate responsibility for the provision of Office of the Director services whilst retaining overall accountability for the delivery of those services.
- Effectively manage and lead the Office of the Director services by motivating and enabling teams and ensure roles are clarified.
- Career Management and development- Coach and mentor managers and employees
- Promotes and supports career management and development
- Performance Management- Manage performance of staff and conduct performance reviews
- Moderates performance ratings for staff in the OOD

EDUCATION, SKILLS AND EXPERIENCE
- Law degree
- 5 -10 years’ experience in operation management and governance
- 5 years’ experience at senior management level
- Demonstrated managerial and interpersonal skills
- Demonstrated ability to interact effectively across all levels of the organisation
- Demonstrated ability to work strategically and collaboratively across divisions
- Effective, versatile and action-oriented
- Demonstrated excellent communication skills ( written and verbal)
- Experience in state owned entities or public sector and understanding of all applicable legislative and governance principles is required

BEHAVIOURAL COMPETENCIES
- SELF LEADERSHIP- Emotional intelligence
- Leadership integrity
- Accountability
- Personal mastery
- Learning agility
- TEAM LEADERSHIP- Process conceptual and logical thinking
- Organising and planning decision making and delegation
- Quality management
- Leading results driven high performance teams through mentoring and performance
- BUSINESS LEADERSHIP- Judgment and decision making
- Internal and external consultation and networking for cross business unit collaboration and value chain optimisation
- Business planning
- Information integrity
- Business acumen
- This role is

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