Administrator (Qrm)

An opportunity exists in the Support Services Division of Mazars; an international professional services firm, based at Mazars House in Century City, Cape Town.

We are looking for someone who is extremely accurate, detail orientated with strong administrative and analytical skills. You will require a combination of focus and flexibility as well as the willingness to play a proactive and communicative role by providing administrative support to the Quality and Risk Management Department.

**Duties and Responsibilities**:
**General administration**:

- Assisting QRM team with ad-hoc general administration, as and when required
- Arranging team events where applicable, including venue setup and refreshments (e.g. strategy day, team building)
- Stationary requirements within team
- QRM newsletter formatting and circulation

**Communication**:

- Distribution of all communications (PING/PONG/INFO/TOOL/etc.) locally and internationally
- Sending out consultation requests for allocation to individuals and following up that consultations have been addressed.

**Meetings**_:_**
- Scheduling of meetings and managing responses to meeting invites (following up timeously).
- Booking and preparation of venue (including provision of refreshments) and controlling interruptions during meetings.
- Preparing agenda and keeping minutes (when required) and circulating minutes timeously after meetings.

**Travel arrangements (local and international)**:

- Making travel arrangements (financial arrangements; flights; accommodation; transport; controlling impact of trip) and obtaining appropriate authorisation.
- Providing travel agency with travel requirements on same day and sending options to person travelling.
- Assisting with claims process, e.g. completing, and submitting expense claim forms for person who is travelling, timeously.
- Confirmation details sent to relevant parties within 24 hours and scheduling travel dates in diaries for team, including saving travel information in diaries.

**Minimum Requirements**:

- Grade 12 certificate (minimum)
- Associated degree advantageous
- Excellent MS Office (Word, Excel, PowerPoint)
- Meticulous attention to detail and quality orientation
- Excellent planning and organising skills.
- Knowledge of travel and accommodation arrangements (local and international)
- Skilled in diary management
- Proven track record of dealing with confidential information.
- Good at verbal and written communication
- Takes initiative and independent action; does not wait for others to take or request action.
- Appropriately follows instructions from others without unnecessarily challenging authority.
- Knowledge of office management systems
- Demonstrates commitment to the organization.