Buyers Assistant: Groceries

2 weeks ago


Cape Town, South Africa Woolworths Full time

Advert reference: woolw_000590
Advert status: Online
- **Position Summary**

**Industry**:FMCG & Supply Management

**Job category**:Other: FMCG, Retail, Wholesale and Supply Chain

**Location**:Cape Town

**Contract**:Permanent

**Remuneration**:Market Related

**Introduction**

To achieve the Procurement team goals by providing administrative support to the Buyer and to ensure the smooth running of the department and achieving and delivering sales and profit targets.

**Job description**
- Administrative work related tasks and the completion thereof in a timely fashion
- Provide general administrative support to the matrix and commercial team
- Ad-hoc administrative duties
- Daily communication with the supplier base and weekly reconciliation
- Communication with buyers / planners regarding supply and availability of product and ensure corrective action is taken
- Provide support into orders and purchase order amendments
- Maintain static data
- Update and maintain pricing on systems and workbooks
- Ensure all price and pack information is transmitted to all suppliers on regular basis
- Prepare departmental presentations/reports, Excel worksheets and word documents
- Preparation of Contracts and Trading terms
- Comparative shops and updating of promotional calendar
- Management of departmental operating expenses
- Minutes of meetings - follow up on all outstanding issues from meetings
- Booking of meetings rooms, travel and parking
- Compile, update and maintain supplier files
- Preparation of monthly commercial presentations
- Handle ad-hoc queries

**Minimum requirements**
- Minimum of 2 years relevant administration experience
- Diploma/Matric (Grade 12)
- System experience of COGNOS, CAM, JDA, Qlik and Oracle knowledge
- Computer literacy skills - proficient in Excel, PowerPoint and Word
- Excellent Presentation Skills
- Analytical skills
- Basic understanding of retail and retail accounting practices and financial principles.
- Basic understanding of Buying and Planning principles
- Willingness to learn.

**Behavioural Skills**:

- Team Player
- Efficiency
- Administration orientation
- Initiative - ability to anticipate Buyer’s requirements and react in advance
- Ability and willingness to take routine decisions in the absence of Buyer
- Planning and organizing skills
- Good communication skills (verbal and written)
- Deadline orientated
- Good interpersonal skills
- Customer Service Orientation
- Ability to work and perform under pressure
- Attention to detail and analytical ability
- Integrity and ability to maintain confidentiality
- Work with team at varying levels
- Results driven, proactive with a “can-do” attitude
- Connecting People
- Open-mindedness and being able to see the bigger picture

**Woolworths is an equal employment opportunity company that is committed to inclusion and diversity



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