Stores Controller

**SUMMARY OF POSITION**

The Store Controller is responsible for the management, purchasing, and replenishment of goods to ensure the relevant stock levels are maintained. He/she is also responsible for establishing and maintaining a good working relationship with Clients and Suppliers, as well as reporting to, and any ad hoc duties requested by Management.

**ROLES AND RESPONSIBILITIES**
- **Management of Stock Control**
- Check and count all incoming stock and ensure the delivery note balances to the original PO issued
- Ensure the invoices corresponds to the PO issued
- Ensure the stock checking programmes (whether cyclical or ad hoc) are maintained in that the inventory balances with the Supply System records
- Conduct monthly stock takes to ensure the stock is effectively controlled and discrepancies are minimised. Report any deviations and/or queries to the Admin Manager
- Monitor all outgoing stock using the correct administrative processes
- Effectively manage the returns process, this includes setting up and maintaining a temporary holding area for returns, seeking refunds from suppliers for faulty goods, re-entering non-faulty items into stock, identifying any patterns of returns and using this information to make recommendations for improvement
- Responsible for the correct issuing of materials on picking slips and recording the return of materials to the relevant job
- Responsible for completing Requests to Order forms for material for a job and/or maintaining minimum stock levels required on pre-approval of the Branch Manager or Procurement Manager
- Responsible for verifying physical stock quantities against stock ledgers using either manual or electronic means
- Ensure that all stock received is timeously captured, and that GRN’s and invoicing has been sent to Head Office for capturing
- Establish and maintain a good working relationship with new and existing suppliers and manufacturers in order to ensure the Company receives good service and value
- Assist with the sourcing of new products
- Implement, control, and improve storage processes
- Contribute to the achievement of safety and environmental objectives by providing leadership in the areas of safe working practices and housekeeping
- Carrying out spot checks and audits
- **Health, Safety, Quality and Environmental Responsibilities**
- Report any deviations that could lead to an accident
- Participate in Safety Training to improve safety standards
- Report incidents and accidents before the end of a shift
- Adhere to the Company's Health and Safety policy and procedure
- Look after your own safety and that of other employees
- Ensure that the SHEQ Management System requirements are met towards customer, internal, ISO, regulatory / legal requirements.
- Manage and perform all internal processes, especially those that affect the quality of the Organization's products.
- Work with Customers, Colleagues and Contractors towards continual improvement of the Management system and report the need for improvement to Management.
- Keep up standards and regulations with respect to Products and Services
- **Any other reasonable duties and responsibilities in line with your capabilities and at the request of your Superior**

**JOB REQUIREMENTS**
- Minimum of Grade 12 or equivalent
- Minimum of 2 years’ experience as a Stores Controller
- Extensive knowledge of Syspro and MS Office
- Must have Industry and product knowledge
- Must have excellent verbal and written communication skills
- Must have general office administration skills
- Must have a valid driver’s licence and own vehicle

**BEHAVIOURAL REQUIREMENTS**
- Must be able to work independently as well as in a team
- Must have excellent organisational, planning, multitasking and administrative skills
- Must be able to prioritise jobs, perform under pressure and meet deadlines
- Must have exceptional attention to detail, be results, detail and goal orientated
- Must be logical, methodical and proficient
- Must be able to manage time efficiently and effectively
- Must be able to follow instructions
- Must consistently maintain a high level of integrity, be honest and reliable
- Must be willing to take on new responsibilities and challenges
- Must have exceptional Customer service skills
- Must be dressed professionally at all times
- Must conduct him/herself in the appropriate manner and show respect towards the Company, Clients, Suppliers, Contractors and fellow employees
- Must have excellent interpersonal and communication skills

**Job Type**: Permanent

**Experience**:

- Syspro: 1 year (required)
- Stores in Electrical field: 3 years (required)
- Stores: 3 years (required)