Receptionist (Contract)

**Job Advert Summary**:
Greets visitors, handles incoming calls, and performs general administrative duties.
- Maintain the reception area.

Must always look professional.
- Ensure the efficient and effective operation of the reception area.
- Answer all incoming calls and direct caller’s inquiries to the relevant person

**Minimum Requirements**:
SKILLS
- Excellent communication and interpersonal skills on all levels
- Innovative thinking and ability to follow process.
- Dynamic and enthusiastic.
- Ability to work as part of a team.
- The ability to interact professionally with tenants and landlord.
- Competent time management skills.
- Be deadline driven.

**Qualifications**:

- Diploma

Experience
- Minimum of 5 years’ experience in administrative environment.
- Strong Proficiency in relevant computer packages (MS Office) and software packages (MS Office)

**Duties and Responsibilities**:

- Maintain the reception area. Must always look professional.
- Ensure the efficient and effective operation of the reception area.
- Answer all incoming calls and direct caller’s inquiries to the relevant person.
- Communicate detailed and accurate messages to staff members.
- Receive and act as first point of contact for all contractors/customers/tenants and assist with queries.
- Hostess and welcome guests, directing them to appropriate boardroom.
- Preparing boardrooms for tenants, clients, and team meetings.
- Inform relevant staff of visitors’ arrival.
- Offer refreshments to visitors.
- Delivering friendly and efficient service.
- Ensuring calls are dealt with speedily.
- Effectively answer or direct queries or enquiries.
- Update the internal telephone directory monthly.
- Responsible for all other duties as assigned by management