Financial Controller
4 weeks ago
**Vacancy**: Financial Controller
**Reporting to**: Cluster Hotel Manager
Duties will include but not be limited to:
- Ensures that each section of the Finance Department is managed efficiently, maximising utilisation of technology.
- Implements all necessary control in order to safeguard the assets of the hotel and to maintain records for the fixed assets, operating equipment, supplies and inventories.
- Keeps and safeguards all contracts, leases, insurance policies and all legal and financial documents.
- Obtains the requisite licenses for foreign exchange dealing, imports, liquor, tobacco, and entertainment and so forth from the appropriate regulatory authorities.
- Administers credit and collection procedures that have been established by the General
Manager with the concurrence of the area / corporate offices.
- Liaises with both internal and external auditors in compliance with the hotel requirements.
- Assists the General Manager in the compilation of all the department’s written policies and procedures into the hotel’s own in-house policy manuals.
- Signs all contracts (other than sales contracts with a duration of less than one year) jointly with the General Manager ensuring all terms are in compliance with local law, management agreement, HIC policies and sound commercial judgement.
- Approves all disbursements vouchers, expenses claims after ascertaining that all necessary documents are attached, processed and certified for receipt of merchandises or services in quality, quantity and prices.
- Approves all purchases in view of availability of funds, necessity and the budget.
- Receives on a daily basis the receipts of bank deposits and verifies against General
Cashier’s Summary of Receipts.
- Ascertains the daily receipts are deposited on the next succeeding day.
- Watches daily the adequacy of bank balances and report in writing as to any anticipated cash deficiency to the Hotel Manager
- Examines and approves daily manual and computer records.
- Ensures all travel agents’ commissions are paid promptly.
- Spot checks the prescribed foreign exchange transactions procedures are correctly adhered to.
- Examines daily costing reports.
- Examines and approves all payroll hiring, status changes and terminations.
- Ascertains that all taxes, contributions, licenses, interest and management fee are paid when due
- Arranges monthly section meetings for operation review.
- Ensures that all keys control and issuance procedures are correctly applied and adhered to.
- Recommends to the area office improvements in accounting and internal control.
- Reviews and ensures proper procedures and control of purchasing, receiving, storing and requisitioning functions; i.e. Materials Management functions.
**Financial**
- Ensures that the Department's operational budget is strictly adhered to, that all costs are controlled and expenditures are properly approved.
- Ensures that all hotel, company and local rules, policies and regulations relating to financial record keeping, money handling and licensing are adhered to, including the timely and accurate reporting of financial information.
- Compiles in conjunction with the General Manager and Department Heads all budget and forecasts relating to all activities of the hotel and the maintenance of all budget control procedures.
- Implements local accounting procedures ensuring compliance with the local government regulations, after approval from the area/corporate offices.
- Supervises, scrutinises and approves monthly journal entries, balance sheet and income statement.
- Prepares and interprets the financial statements and reports for the hotel.
- Audits the accounts, records and transactions of the hotel, aided by the ongoing efforts to streamline internal control procedures.
- Reviews the monthly bank reconciliation statements.
- Scrutinises the monthly financial reports, to investigate unusual variations and to prepare comments to be attached to the report.
- Verifies the prepaid expenses, ensuring deferred charges are up-to-date and in agreement with the books.
- Administers and controls cash management which includes investing in time deposits in banks approved by area office and the Owning Company, as well as obtaining other banking facilities whenever necessary.
- Understands Hyatt International’s and the hotel’s tax obligations, using the assistance of locally appointed auditors or tax experts.
- Assists the General Manager and Heads of Department in the compilation forecasts covering all activities of the hotel.
- Maximises employee productivity through the use of multi-skilling, multi-tasking and flexible scheduling to meet the financial goals of the business as well as the expectations of the guests.
- Focuses attention on improving productivity levels and the need to prudently manage utility/payroll costs within acceptable guidelines ensuring optimum deployment and energy efficiency of all equipment
- Ensures new technology and equipment are
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