SAP Clerk

Advert reference: click_012732
Advert status: Online
- **Position Summary**:
**Job category**:Clerk

**Location**:Table View

**Contract**:Permanent

**Remuneration**:Market Related

**EE position**:Yes

**Brand**:Clicks Group

**Introduction**:
Are you passionate about people and service excellence? Do you have strong planning and organisational skills? Are you able to multi-task and get things done accurately and quickly? Are you able to work in a high pressured environment? An exciting and challenging opportunity has become available for an Administrative Assistant at the Montague Gardens DC.

**Job description**:
**Job Purpose**:
To ensure effective administrative support to the distribution centre resulting in accurate procurement of services and compliance to policies and procedures

**Job Objectives**:

- To be the single point of contact in respect of procurement of goods and services requests from line managers within the DC as well as between accounts payable and the DC
- To manage the distribution centre stationery and packaging usage at all times thus ensuring monthly spend is within budget
- To ensure that petty cash requisitions are authorised, reconciled weekly and that replenishment from HO are requested timeously, maintaining the minimum float at all times
- To resolve supplier queries timeously and source most cost effective quotations for DC expenses thus ensuring consistent cost savings against budget
- To submit the requisitions for the procurement of casual labour for the relevant departments in the DC based on the labour policy
- To reconcile actual supply to order, highlighting to the Finance Manager on over/under supply and to goods receipt all orders that were created on SAP after liaising with the relevant managers
- Reconcile weekly timesheets to invoices including the reconciliation of temporary employment providers provident fund and medical aid contributions for accuracy and completeness
- To ensure all outstanding casual wages invoices from the various service providers are included in the monthly accruals listing by reconciling the general ledger casual wages account
- To ensure accuracy of the monthly invoices from the external service provider including but not limited to: transport, vehicle rental rate, labour costs, overtime, rate/kilometre
- To adhere to and support statutory health and safety requirements, housekeeping standards and all other internal policies in the admin department to ensure compliance
- To ensure accurate record keeping so that records can be easily retrieved when required

**Minimum requirements**:
**Qualifications and Experience**:

- Matric (Essential)
- 2 years' administrative experience
- 1 year within distribution/logistics
- SAP experience
- Experience with basic accounting
- Customer relations/ suppliers (Desirable)
- Experience on a warehouse management system (Desirable)

**Skills, Abilities and Job Related Knowledge**:

- Computer skills (Excel, Word, PowerPoint)
- Delivery and customer service orientated
- Planning & Organising skills
- Communication skills (verbal and written)
- Attention to detail
- Understanding of logistics environment
- Understanding of the labour policies/conditions of employment for TES billing
- Basic accounting for reconciliations

**Essential competencies**:

- Delivering Results and Meeting Customer Expectations
- Following Instructions and Procedures
- Planning and Organising
- Adhering to Principle and Values
- Analysing
- Persuading and Influencing

**Kindly note only applicants who meet the minimum requirements will be contacted.'‹**

**We are committed to the principles of Employment Equity.