Bookkeeper (Unit Based)

5 months ago

Sandton, South Africa Tsebo Group Full time

**About Us**:
We are recruiting for a Unit based **Bookkeeper**, to oversee the financial stability of a large corporate catering unit.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients **reduced costs, risk and complexities** together with **increased quality, efficiency and productivity**. We specialise in **Catering**, **Facilities Management**, **Cleaning and Hygiene**, **Pest Control**, **Protection**, **Energy**, **Procurement**, **Workspace Design**, **Engineering, Remote Camps**, and more. **Developing our people **- the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. **DOWNLOAD OUR ONE-PAGER** to find out more about who we are in a nutshell.

**Duties & Responsibilities**:

- Comprehensive maintenance of all financial control systems Relief the Catering Manager in his/her absence
- Ensure that the unit is profitable at all times
- Handling of cash - completing of sales control sheets correctly, balancing of theoretical and actual sales
- Dealing with customers - requests for functions, function bookings and complaints
- Monitoring of daily resale outlet
- Assist with management of the unit
- Assist with stock takes - ensure that goods received are checked against invoices for quantity and quality.
- Compile weekly summary of Profit and Loss for the unit.
- Compile all bookkeeping returns required by the unit as per the times stipulated
- Ensure all bookkeeping returns and trading analysis figures are balanced at all times as and when required
- Ensure that issues from stores are done according to standardised recipes and recorded on Menutec
- Compliant with all company’s administrative procedures and staff training as required
- Assist in managing all cash from change, cash ups, shortages and banking.
- Build and maintain customer, suppliers and client relationships
- Assist in ensuring that all company’s policies and procedures are complied with
- Assist with HR and IR issues
- Attend meetings when required
- Stay abreast with financial trends as well as best practices
- Accurate filing of account and financial records. Submit the relevant accurate financial documentation when needed
- Inform management of any discrepancies
- Maintain financial operational controls in line and within budgetary requirements
- Ensure that the asset register is accurately maintained and updated accordingly
- Ensure that all short payments from clients are followed up and recorded
- Maintenance of Balance Sheet Recon files Full processing of cash books and monthly bank reconciliations for all companies;
- Monitoring of resale outlets to nsure cash at units account is fully reconcilable;
- General administration and housekeeping of all financial documents for all companiesPreparation and posting of General Ledger Journals.
- Ensure complete and valid PRS processing to the AX system
- Preparation of payment requisitions and loading onto respective banks for payment.
- Liaising with Unit Manager/s regarding collection and invoicing of local debtors
- Assist in debtor collections as required
- May be required to assist with any other duties that may be outside scope of responsibility

**Skills and Competencies**:

- Must enjoy practical and methodical work
- Have good communication skills
- Strong financial & business acumen
- Organising and planning skill
- Risk Management skills
- Team player, honest and reliable
- Attention to detail with accuacy
- Innovative approach to business, streamlining systems and reporting
- Strong client and customer service skills
- Cost awareness
- Communication (verbal and written) skills
- Commitment to Excellence
- Initiative
- Productivity and deadline driven
- Cost awarenes

**Qualifications**:

- National Senior Certificate (Matric)
- Financial qualification would be advantageous.
- 2-3 years’ experience in a similar position
- Computer literacy Advanced MS Excel and MS Word
- Proven costing & stock control/store keeping experience is essential.
- Financial acumen
- Drivers licence & own vehicle
- Excellent people and customer service skills

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