Theatre Stock

2 days ago

Durban, South Africa Immploy Recruitment Full time

Key Work Output And Accountabilities

Stock control management
- Purchase stock according to needs, within preferred structures and according to stipulated parameters.
- Control all surgical and ethical stock at theatre.
- Order consumables stock on the appropriate days.
- Maintain accurate stock records for all consumable stock.
- Establish and manage a consignment stock system in ward/unit according to Netcare stock Management policy.
- Develop a clear identification system for the stock.
- Manage and implement Surgical Standardization Process in the theatre.
- Unpack stock according to FIFO and FIFO principles and ensure that the correct stock has been received.
- Unpack replenishment stock.
- Manage all aspects of the replenishment system within the theatre unit and from pharmacy.
- Manage back order situations between Theatre and Pharmacy and communicating out of stock situations to all stakeholders.
- Review and balance all Mobit errors.
- Maintain charge sheets and ensure that all link codes are up to date to support Mobit.
- Maintain BOM’s (bill of material) to ensure accurate charging in theatre.
- Ensure that all stock items have been bar-coded before leaving the theatre stock room.
- Conduct regular partial counts and full counts to ensure accurate stock holding.
- Conduct sequencing and preparation of all theatre Stock Books for stock take events.
- Manage all aspects of partial count and full stocktake processes within theatre.
- Liaise with the billings department regarding queries on files.
- Investigate and report discrepancies to Theatre Manager and Pharmacy Manager.
- Assist nursing staff and unit manager with stock queries.
- Support the pharmacy stock management team w.r.t. operational and administrative functions.
- Eliminate slow moving and redundant stock by means of constant communication with doctors, nursing staff, pharmacy and other stock controllers in the group.
- Ensure that all stock items have been bar-coded before leaving the theatre stock room.
- Ensure an efficient MOBIT system by adhering to policy and procedures.
- Ensure that the DBO Clerk is up to date and not affecting DNYB in a negative manner.
- Manage Consignment stock.
- Ensure implementation and rollout of standardisation.

Administration
- Assist in communication of stock policies internally within Theatre.
- Interpret data and take action of Stock Management Reports for ward/unit.
- Build and maintain relationships with nursing, doctors and suppliers.
- Conduct assessment to ensure that all surgical and ethical stock as well as equipment are recorded on the patient charge sheet as per actual use.
- Deliver charts to pharmacy, if needed.
- Ensure sufficient copies of necessary documentation are available in the ward.
- Manage reports which include but are not limited to: open purchase orders, negative stock report, dormant stock report, slow moving stock report, dead stock report, discontinued stock report and unbinned list.
- Assist with any adhoc duties assigned by the Pharmacy Manager.

Equipment and supplies
- Prevent waste and assists in preventing theft.
- Follow the FEFO and FIFO principles.
- Clean the Stock cupboards once per week, in conjunction with hospital cleaning services.
- Write equipment in ‘Lend”-book if lend out to another ward/hospital.

General
- Know the procedure to activate the disaster plan.
- Maintain a safe working environment in accordance with the Health and Occupational Safety Act.
- Ensure the stockroom’s temperature is kept below 25 degrees Celsius.

Education
- Grade 12 or equivalent NQF Level 4 Qualification is essential.

Work Experience
- Experience in medical environment is preferred.
- Previous experience in stock management is preferred.
- Ability to work, both as a team player or independently as when the situation requires.

Knowledge
- Computer literate (essential)
- Knowledge and experience of a pharmaceutical stock control system is preferred.

NON-MANAGERIAL/ SPECIALIST SKILLS

Coaching Others*

The capacity to recognise development areas in others and support them to facilitate personal development through coaching.

Leading and Managing Change*

The capacity to implement and support change initiatives and to provide leadership in times of uncertainty.

Performance Development*

The ability to evaluate and develop different levels of capacity within a team to achieve set objectives.

Taking Action

Capable of recognising the need for action, considering possible risks and taking responsibility for results.

Decision Making

Capable of making decisions timeously and taking responsibility for the consequences.

Managing Self

Capacity to plan, organise and control own work environment by setting appropriate priorities and achieving set objectives within a given time frame.

Customer Focus and Service Delivery

The capacity to identify and respond to the needs of *internal and external customers.
- Internal and external customers include patients, doctors, coll

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