Creditors Clerk

Well known inbound DMC based close to Brooklyn, Cape Town is looking for a Creditors Clerk with Tourplan experience, to perform all relevant duties of creditor accounting procedures and controls, plus deliver key objectives and goals. Establish and maintain required business processes and procedures mitigating business risk. **Please note: they currently have a hybrid work environment of 2-3 days in the office per week. They also have flexible working hours.**
- Organize incoming creditor invoices (both prepayment & account suppliers)
- Check invoices for VAT compliance
- Check invoices against vouchers and the contract rates
- Liaise with consultants in case of internal queries and suppliers in case of external queries
- Request missing invoices and supplier statements where required
- Capture invoices to supplier accounts on Tourplan
- Reconcile creditor statements on Tourplan to supplier statements
- Prepare payments to suppliers within agreed/contracted payment terms
- Capture payments in Tourplan once released on banking system
- Submit proof of payments and remittances to suppliers for payments made
- Together with the consultant liaise with suppliers on credit notes and refunds due
- Ensure credit notes and refunds are captured on the system and paid/offset by the supplier
- Bi-Weekly age analysis to be forwarded to HOF and department managers with reasons for amounts being overdue
- Understand monthly reports on variances; escalate critical issues to HOF and department manager.
- Identify reconciliation items and propose actions.
- Stay updated about new agents and products and establish invoicing strategy on basis of agent’s and company’s needs at an early stage
- Improve knowledge about processes especially within the Finance Department but also in all other departments of the company

**Requirements**:

- Matric & a formal qualification
- At least 3-5 years high volume creditor experience
- Must have Tourplan knowledge.