Fm office

**2023-05-03 - 2023-05-31**

**PERMANENT**

**JHB000196**

**FINANCIAL SERVICES**

**Western Cape**, CPT - Northern Suburbs**

**0.00 - 0.01 Monthly Basic Salary (Market related)**

**Well seasoned Financial Manager needed for a renowned retail outlet based in Cape Town CBD**

**Retail clothing outlet is looking to engage the services of a Financial Manager.**

**Main Responsibilities**:
**ACCOUNTS PAYABLE**

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- **Assist the Accounts Payable manager to ensure the department runs effectively and efficiently**
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- **Ensure all processes and controls are in place with regard to new supplier take on, supplier maintenance, contracts, discounts, terms and conditions and payments**
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- **Key liaison with suppliers on payment and credit limit matters**
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- **Key liaison with the external auditors to ensure a successful audit**
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**BANKING AND TREASURY**
- **Assist the Banking and Treasury manager to ensure the department runs effectively and efficiently***
- **Ensure all processes and controls are in place with regard to bank reconciliations for stores, e-commerce, interbank transactions and money market accounts**
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- **Ensure all agreements are in place with financial institutions, cash collection services and other service providers (Paypal, Klarna, Amazon etc.)**
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- **Ensure all bank mandates are maintained at all times with financial institutions**
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- **Key liaison with store cash collection service provider**
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- **Key liaison with the business (retail operations, e-commerce team, payroll and accounts payable) on all banking related matters**
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- **Ensure all store/e-commerce bank accounts are reconciled daily, and that all discrepancies are resolved timeously**
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- **Ensure all bank reconciliations are performed and reviewed monthly, and that all discrepancies are resolved timeously**
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- **Prepare a daily cash flow forecast for 12 months ahead to establish business funding requirements**
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- **Assist the Head of Finance with funding requirement reviews and negotiations**
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- **Key liaison with banks to ensure business liquidity**
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**STOCK INTEGRITY**
- **Assist the Stock Integrity manager to ensure the department runs effectively and efficiently***
- **Ensure all processes and controls are in place with regard to stock reconciliations for distribution centres and stores**
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- **Ensure adequate stock provisions for shrinkage, write-offs and markdowns are in place**
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- **Key liaison with the business (retail operations, e-commerce team, warehouse) on all stock related matters**
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- **Ensure all stock reconciliations are performed and reviewed monthly**
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**MONTH END, HALF YEAR AND YEAR-END**

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- **Close month-end for responsible areas in finance**
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- **Ensure all accounts in responsible areas are performed and reviewed monthly**
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- **Provide support to business stakeholders**
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- **Provide ad hoc reports where necessary**
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- **Deal with interim and year-end audit queries**
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- **System testing involving new projects or initiatives across different software**
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- **Ad hoc surveys relating to responsible areas**
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- **Finance and business projects as required from time to time.**
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**OTHER**

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- **Managing a team of approx. 10 employees**
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- **Identify key opportunities for areas of responsibility regarding improvement in systems and/or processes/controls**
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- **Proactively identify weaknesses for areas of responsibility requiring improvement in systems and/or processes**
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- **Manage the implementation of any new systems or processes relevant to the areas of responsibility**
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**ACCOUNTABILITY**

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- **Uphold OFFICE’s reputation by being a great ambassador for the brand**
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- **Bring ideas to management on how ongoing improvements can be achieved**
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**DEVELOPMENT OF SELF AND OTHERS**

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- **Take ownership for own development and participate in a coaching and feedback culture**
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- **Achieve agreed company objectives; attend training sessions, team meetings as requested**
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**PERSONAL QUALITIES**

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- **Excellent communication and interpersonal skills with an ability to interact and gain respect and trust at all levels**
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- **Proactive self-starter who thrives on being fully accountable for their work**
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- **Strong initiative and ability to manage multiple projects to tight deadlines**
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- **Must be detail-oriented with strong analytical skills whilst still being able to view the ‘Big Picture’**
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- **Ability to work well with others and handle pressure and rapidly changing demands in a fast paced environment**
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- **Ability to stay calm under pressure and meet strict deadlines**
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- **Must be a flexible and adaptable person in terms of taking on responsibilities and covering for the work of others in the management accounts team when necessary**
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**QUALIFICATIONS, TRAINING / EXPERIENCE**