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Offshore Resource Planner

1 month ago

Cape Town, South Africa Fugro Full time

Functional - Offshore Resource Planner

Reports to: Resources and Operations Support Manager

Supervised by: Planning Team Leader

1.Basic Function

The Offshore Resource Planner ensures capable field teams are assigned to projects and maintains an overview on forward planning of offshore personnel. Supports the activities within the Resources & Operations department.

2.Primary

**Responsibilities**:
2.1 Operational Support- Responsible for forward planning (up to 6 months) of field teams.- Provisionally select field teams in cooperation with direct supervisor.- Liaise with Project Managers with regards to Crew Lists and Personnel Documentation- Liaise with other internal departments (Workshop, Client Deliverables or Project Delivery) on any project resource requirements.- Source personnel from other Fugro entities or third-party suppliers as required for projects.- Maintain tracking and utilisation of personnel.- Ensure all personnel travel requirements and logistics are in date and in place for project travel including journey management plans.- Liaise timeously and effectively with offshore personnel re crew changes, next trip, scheduling, forward planning.- Able to be objective: unbiased and impartial conduct with staff.- Strong interpersonal skills, especially with respect to verbal communication- To undertake any other duties as appropriate within their competence as required by the Resources & Operations Support Manager and/or Operations Coordinator from time to time.

2.2 Financial- Create and manage the required purchase orders for intercompany or contractor staff used, and any personal logistics needed on projects.- Assist where required by providing input for department or project budgeting purposes within the area of authority.

2.3 Personnel- Advise supervisor on any personnel resource requirements.- Check offshore personnel monthly work reports.- Keep offshore personnel utilisation sheets accurate and in date.

2.4 Administration- Maintain the Tracking Register for all Personnel, Travel and Compliance Documentation.- Assist with the ongoing maintenance of general operations support administration where necessary.- Create the required purchase orders for all planning requirements i.e. Training, Travel, Visas, Compliance Documentation

2.5 Specific Additional Duties- Collaborate regularly with peers at sister entities within the Europe/Africa region and globally to facilitate skills transfer or staff shortages as required.- When applicable, be available for temporary substitution of other positions in the company, locally or internationally.- Actively participate in adherence to and improvement of the company Management System on Quality and HSE related issues.- Able to be objective: unbiased and impartial conduct with staff.- Strong interpersonal skills, especially with respect to verbal communication.- Ensure Company business style is adhered to.

3. Principal Working Relationships- Resources and Operations Support Manager: Line Manager- Operations Co-ordinator: Supervisor- Travel Coordinator/service desk: close communication to ensure supplier performance is maintained.- Commercial: regular communication or input on personnel costs for projects.- Project Managers: regular communication to ensure field teams suit the project requirements.- Offshore personnel: ensure timely and appropriate communication on all planning related issues and work reports are submitted timeously.- Finance department: for all personnel related invoicing.

4. Education and Experience Requirements- Qualification in maritime crew planning, Project Administration, or equivalent experience.- Good knowledge of English language (verbal & written).- Adaptable to ad hoc changes in personnel planning and changes in priorities.- Unbiased and impartial conduct with staff.- Strong interpersonal skills, especially with respect to English verbal communication.- Conversant with Microsoft office suite software & Project.- Have a valid driver’s licence.

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