Data Administrator

6 months ago

Sandton, South Africa Broll Property Group Full time

**POSITION PURPOSE**

Responsible for performing a variety of computer functions and data capturing to prepare schedules, reports, and sales projections. Performs miscellaneous support duties as required.

**ESSENTIAL FUNCTIONS AND BASIC DUTIES**

**1. Assumes responsibility for maintaining current and accurate schedules, worksheets, and related paperwork.**
a. Updates schedules to reflect current changes.
b. Inputs data into current computer programs and keeps spreadsheets up-to-date.
c. Reviews report data to ensure accuracy.
d. Develops spreadsheets within current software to provide report information as required.
e. Prints and distributes reports to related departments.
f. Ensure daily targets are met
g. Attention to detail to avoid errors

**2. Assumes responsibilities related to inventory tracking.**
a. Assembles and reviews all relevant data.
b. Updates daily output report.
c. Distributes monthly reports to internal customer representatives when required

**3. Assumes responsibility for assisting in the development and maintenance of the reports program.**
a. Provides feedback to programmer for improvement of system.
b. Keeps data within the reports program current.
c. Supplies related departments with results of data input.

**4. Assumes responsibility for maintaining effective communication and coordination with area personnel, management, and customers.**
a. Maintains positive business relationships with customer representatives.
b. Maintains regular contact with other departments to obtain information and/or to correct data.
c. Keeps management informed of area activities and of any significant problems.
d. Assists area personnel as needed.
e. Work performance to ensure department KPI’s are met

**5. Assumes other related duties as required or assigned.**
a. Ensures that work area is clean, secure, and well maintained.
b. Completes special projects as assigned.
c. Attends meetings as required.

**PERFORMANCE MEASUREMENTS**
1. Schedules, reports, and worksheets are accurately and timely prepared and distributed. Data entry is accurate. Input of lease data is accurate - attention to detail
2. Reports provide meaningful information for related departments.
3. Customers receive correct and timely reports as required. Professional business relationships are maintained.
4. Reports and spreadsheets facilitate effective analysis of Company operations. Own quality checks in place
5. Good communication and coordination exist with area personnel. Management is appropriately informed of area activities.
6. Deadlines are met daily
7. Quality of work produced - Error rating

**EDUCATION/CERTIFICATION**:
Matric.
Related computer course work preferred.

**REQUIRED KNOWLEDGE**:
A basic understanding of data processing.
Experience required in data capturing accuracy and speed

**EXPERIENCE REQUIRED**:
At least 1 - 2 years' prior experience as a Data Capturer
Experience in the Property industry advantageous

**SKILLS/ABILITIES**:
Good math and English skills.
Working knowledge of PC software (Word, Excel, Access etc).
Well organised and detail oriented.
Proficient typing ability.
Able to use standard office machines.
Attention to detail - Accuracy
Deadline driven
Ability to adapt to change
Team Player

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