Bookkeeper

COMPETENCIES REQUIRED FOR THE POSITION:

- Achievement of deadlines
- Flexibility in work scheduling
- Accuracy
- Time management skills
- Results orientated
- Problem solving analysis
- Attention to detail

SKILL AND KNOWLEDGE REQUIREMENTS:

- A good working knowledge of Pastel.
- A good general knowledge of commercial functioning of a business.
- At least 3 years of practical bookkeeping.

DUTIES AND RESPONSIBILITIES:

- Process all invoices for goods leaving the factory using the relevant source documents.
- Process all information that is necessary to ensure that all raw materials used in the manufacture of the products are recorded.
- Process purchase requisitions and place the relevant orders for raw materials that reach their re-order level and follow up on delivery dates to prevent production stoppages.
- Capture all information from stock counts of raw materials and finished product. Compare theoretical vs actual and investigate and resolve any variances. Conduct physical checks and any other investigative work to establish the errors and finalise these with full explanations as to how the variance arose and make recommendations as to how these errors can be eliminated.

This must be done weekly and all variances finalised before the commencement of the new production week.
- Constantly look for information and data that is not aligned with what is relevant and reasonable and alert management immediately.
- Perform all the administration that is required to process to completion all staff purchases and on line orders and ensure that deadlines are met.
- Capture all data from bank statements to comply with general accounting practices and report any anomalies
- Utilise the Excel package to generate reports for management.
- Perform all administrative work that is required for the weekly stock counts from the retail stores and deal effectively with any variances to ensure that all stock is adequately accounted for.
- Ensure that all VAT requirements are met and recorded accordingly.
- Process Purchase Orders for production to process ensuring that quantities are correct across fragrances and sizes, together with bottle printing requirements.
- Calculate all store make up commissions based on prescribed targets and values and ensure that the deadline for payment is achieved.
- Perform any other duties delegated by the Bookkeeper that are appropriate for the position.

REMUNERATION:
R20K per month, negotiable