Bookings Clerk

2 weeks ago

Cape Town, South Africa HG Travelling Services Full time

As a Bookings Clerk you will be responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. In addition, providing financial, administrative, and clerical services and ensuring the accuracy and efficiency of operations. Is required to process and monitor incoming receipts and secure revenue by verifying and posting receipts while maintaining the integrity of all invoices.

Principle Duties and Responsibilities:
2.1. Understands compliance issues around accounts payable processes

2.2. Process outgoing payments in compliance with financial policies and procedures

2.3. Perform day-to-day financial transactions, including verifying, classifying, and recording accounts payable data

2.4. Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.

2.5. Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements

2.6. Facilitate payment of invoices due by sending bill reminders and contacting clients

2.7. Generate reports detailing accounts' payables status

2.8. Understand expense accounts and cost centers

2.9. Manage and control the company's petty cash

2.10. Reconcile petty cash monthly

2.11. Load and create vendors on the company accounts systems

2.12. Ensure all vendor documentation is collected and archived

2.13. Comply with ISO requirements

2.14. Manage Insurance Claims

2.15. Monitor accounts and incoming receipts

2.16. Perform Verifying, classifying, computing, posting, and recording accounts receivable

2.17. Respond to and resolve clients’ billing issues and inquiries

2.18. Prepare and manage bills, invoices, and bank deposits

2.19. Reconcile the accounts receivable ledger

2.20. Ensure all payments are properly posted

2.21. Assist in preparing financial statements

2.22. Assist in preparing detailing accounts receivable status

2.23. Calculate, post, and manage accounting figures in a timely fashion

2.24. Assist with additional administrative duties from time to time in order to assist in relieving staff

2.25. Reconciliation of customer accounts

2.26. Maintaining integrity, accuracy & completeness of invoices

Skills Required:
3.1 Needs to be skilled in mathematics and numeracy, with an affinity for numbers, and have a very good understanding of basic accounting principles

3.2 Have an excellent grasp of English grammar and spelling,

3.3 Work well with others and be detail-oriented

3.4 High energy, clear goal orientation, and strong work ethic.

3.5 Unquestioned reputation for honesty and integrity.

3.6 Customer Relations Skills

3.7 Critical thinking and problem-solving skills

3.8 Team Player

3.9 Time management skills

3.10 Interpersonal and communication skills

3.11 Proficient data entry skills

3.12 Proven working experience as Bookings Clerk

3.13 Solid understanding of basic bookkeeping and accounting payable principles

3.14 Proven ability to calculate, post and manage accountingfigures and financial records

3.15 Hands-on experience with spreadsheets and proprietary software

3.16 Proficiency in MS Office

3.17 High degree of accuracy and attention to detail

Minimum Requirements:
4.1 5 Years Previous experience with operating spreadsheets and accounting software

4.2 Minimum of a matric certificate and BS degree in Finance, Accounting or Business Administration

4.3 Advanced Computer Skills - essential ( MS Word, Excel, Outlook, Pastel or similar)

**Job Types**: Full-time, Permanent

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Book keeping: 5 years (preferred)

Application Deadline: 2023/08/31

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