Project Secretary

Overview / Responsibilities:
Wood is currently recruiting for a Engineering Systems Interface Coordinator with extensive experience in the Oil & Gas, Petrochemical or similar sector of the industry to provide support to our Client in the execution of projects based in Secunda.

Job Objective:

- Acting as a first point of contact between Sasol Regional Engineering Enablement (REE) and Wood Engineering.
- Managing engineering personnel administration requirements when workling from Wood offices in Secunda.
- Manage the requesting and returning of documents and drawings from Sasol Regional Engineering Enablement (REE)
- Interface between Sasol Regional Engineering Enablement (REE) and Wood
- Manage interfaces between Wood Engineering and Sasol such as MS Outlook bookings, Signature Hub, HAZOP Rediness Certificates and Utility Forum Interfaces.
- Ensuring Engineers and Engineering HOD’s have mínimal admistrative burdens in conducting business in Sasol Secunda.
- Maintain various records in a database or MS Excel format to maintain structure across projects.

Key Accountabilites & Responsibilities:

- Maintain MS Outlook mailing accounts on a Sasol and Wood platform to ensure meetings may be booked taking the client diaries availability into account.
- Interface with the Engineering Systems Interface Coordinator at Head Office and assist in tasks to stream line the administrative burden of engineering.
- Manage all forms required to interface with Sasol Regional Engineering Enablement (REE) and other various entities in Sasol Secunda.
- Set-up meetings in MS Outlook and MS Teams on behalf of Engineering.
- Review communication mechanisms within Engineering Departments. Maintain MS Teams and MS SharePoint Sites. Maintain user groups as staff changes.
- Manage induction of new engineering starts and the induction material utilised to facilitate induction specific to Sasol Secunda site requirements.
- Perform project related administrative duties for engineers, focussing on a consostant approach across all projects to interface with entities in Sasol Secunda.

Skills / Qualifications:
**Qualifications**:

- Matric / Grade 12
- Relevant additional qualification

**Knowledge, skills and experience**:

- 4 years experience in the Sasol Secunda environment.

**Personal attributes**:

- Organisational and time management skills
- Leadership and friendly demeanor
- Flexibility
- Multi-task and networking ability.

Company Overview:
Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.