Planning Manager

3 weeks ago

Rustenburg, South Africa Tsebo Group Full time

**About Us**:
Tsebo Facilities Solution is looking for a Planning Manager to plan, manage and control all maintenance work and Contractors for the TFS Engineering Department by utilising the required systems to ensure data integrity, user support, reporting and variation works.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

**Duties & Responsibilities**:
**Site Specific Objectives**
- All Planned Maintenance Works are conducted on OnKey.
- Maintain as asset register for all buildings, machinery, equipment, vehicles and other assets for which TFS is responsilble.
- Add or remove assets from the register as and when renewed or replaced.
- Track asset locations and update as necessary, This includes equipment sent for repair.
- Develop Maintenance Schedules in accordance with the Central OnKey team
- Engage with Department heads to create and set up Maintenance plans for all assets in accoordance with the maintenance Strategy
- Ensure timely issue of Work Orders or instructions to maintenance teams and Service Providers to ensure Planned Maintenance is conducted as per maintenance schedules
- Issue work permits for the execution of PM works
- Liaise with the Stores regarding materials and spares and ensure delivery times, stock issues, etc meet the requirements to execute the job.
- Close off Planned Maintenance tasks upon completion and ensure all documentation is in order and matched.
- Review Service Reports for remedial works required and action accordingly
- Submit relevant Invoices and documents to Finance for payment.
- Followup on outstanding Invoices and documentation
- Assist with information for creating of weekly, bi monthly and monthly Technical reports
- Assist with the updating of all open work orders on a regular basis
- Provide support to the Technical Managers
- Assist the technical team with any administrative issues related to PM TasksPrepare monthly reports on the sections relating to the PM conducted

**Inspections**
- Daily, weekly and monthly inspections form patrt of the PM plan
- Ensure that inspections are completed as per Planned Preventative Maintenance
- Log calls with the Helpdesk for all faults picked up

**Promote excellent customer service**
- Always answer calls in a cheerful, friendly manner
- Smile when you answer a call
- Never raise your voice and always offer to assist a caller
- Understand what it means to go the extra mile
- Always project a professional, friendly image and use professional terminology.

**Skills and Competencies**:

- Fully proficient in EXCEL
- Able to execute MS Word, PowerPoint
- Extensive knowledge of Computerised Maintenance planning systems and process with emphasis on planned preventative maintenance, Relaibility centered maintenance and predictive maintenance
- Client Service Orientation
- Ability to work in a team
- Judgement skills and responsible
- Approachable and presentable.
- Punctual and reliable and self-motivated
- Courteous and helpful
- Positive disposition and personality
- Energetic and enthusiastic.
- Competent and professional

**Qualifications**:

- Matric,
- NQF 5 (N5) in Electrical or Mechanical Engineering
- Attendance of Maintenance Planning course
- 2-3 years’ experience in a similar environment producing and execuiting maintenance plans.
- Knowledge of the OHS Act
- Solid all round Engineering Knowledge of engineering related to commercial hospitality buildings.

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