Records Custodian

2 weeks ago

Cape Town, South Africa Engen Full time

**Purpose of the Job**:

- To store and maintain all records (paper and electronic) according to storage standards and legal requirements and present them to authorised users, within agreed timeframes including protecting all physical records against unauthorised access, removal, destruction and environmental damage to enable the business to meet it's targets in a cost effective and sustainable manner

**What you'll be doing**:

- Proactively performing a records custodian role.
- Building effective records access control systems.
- Administering the contract management system.
- Maintaining a disposal program and ensuring adherence.
- Managing query resolution effectively and timeously.

**Exciting Challenges**:

- Drive the maintenance of a records classification system for good governance and quality management.
- Create value through cross functional interaction with stakeholders.
- Operate effectively, even when things are not certain, or the way forward is not clear.

**What you've done before**:

- Baseline:
- NQF Level 4 (National/Higher Certificate)
- At least 2 years’ experience in Administration or Document Management
- Diploma or Advance Certificate
- Advantageous:
- Exceptional records management system skills and archive administration.
- Ability to work successfully in an ever-changing environment and navigate ambiguity.
- Ability to work cross functionally.

**Who you are**:

- You are passionate about records management policies and record storage legal standards.
- You are an expert at the protection of all physical and electronic records.
- You have excellent compliance and safeguarding of company records skills.
- You are able to work on a contract management system, provide support and communicate effectively to all your stakeholders.
- You have built a reputation of being action orientated, customer focused and delivering results timeously.

**Additional Information**:
Location: Cape Town

Band: GM

**Job Advert Closing Date**: All job adverts close five days after date posted

**Engen’s approved Employment Equity plans and targets will be considered as part of the recruitment process.**

**Important Information**:

- The appointment will be made in line with Engen's Employment Equity Strategy.
- Engen reserves the right not to make an appointment.

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