Bookkeeper

2 weeks ago

Cape Town, South Africa Trafalgar Property Management (Pty) Ltd Full time

The Trafalgar Cape Town Office has a vacancy for a **Community Scheme Bookkeeper** to join their dynamic and strategic team. You need to be analytical, proactive, deadline-driven, and can work well under pressure.

Duties & Responsibilities
- **Monthly PTB Review**
- Analysis of General Ledger accounts to ensure information accuracy, completeness and validity. Qdocs to be used as a cross-reference.
- Capturing journal entries to correct misallocations and to update external and investment account balances.
- Noting any variances or concerns on the Chairman Pack report and escalating same to the designated Portfolio Manager.
- Advising the Portfolio Manager of new or existing insolvent schemes.
- Monthly updating of municipal reconciliations.
- Monthly escalation of insurance claims, petty cash and legal fee enquiries to the Portfolio Manager.
- Monthly recording of PTB distribution date on building control schedule.
- **Budget Preparation and Loading**
- Prepare the annual budget using the Trafalgar template and Budget Questionnaire.
- Unibase multi-month columnar report and Qdocs invoice report to cross-reference financial information.
- Trustee-approved or AGM-approved budget to be loaded on Unibase timeously once received from the Portfolio Manager.
- **Taxation**
- Prepare and submit the annual income tax return with reference to the audited financial statements.
- Prepare and submit the monthly or bi-monthly VAT return with reference to the Unibase VAT report and exception reports.
- Quarterly request a SARS statement of account and ensure no outstanding returns, payments or refunds.
- **Annual Audit File Preparation**
- General ledger to be thoroughly scrutinised for financial information accuracy, completeness and validity. All outstanding debtors/creditors are to be raised and Balance Sheet items are to be confirmed and agreed to third-party information before the audit report is prepared.
- Qdocs audit report and any required attachments to be copied to CD and circulated to the auditor promptly.
- **Review of Audited Financial Statements, Resolution of Audit Queries, Distribution of AFS and Capturing of Audit Adjustments on Unibase.**
- Timeous and precise resolution of audit queries with the assistance of the Portfolio Manager and Trustees when requested.
- Draft AFS to be scrutinised and all audit journals related to the Balance Sheet to be investigated, understood and questioned if necessary
- AFS to be distributed to the Portfolio Manager once all queries are resolved.
- Adjusting audit journals to be passed and agreed on Unibase once the AFS is approved.
- **General**
- Daily updating of building control schedules to accurately record the financial status of the building.

Desired Experience & Qualification
- Tertiary qualification graduate (ideally finance or accounting)
- At least two year's experience in a bookkeeping/accounting environment
- Audit background (advantage)
- Computer knowledge - Microsoft Office
- Understanding ST Act and Companies Act
- Understanding of the Income Tax Act and VAT Act
- Basic Accounting principles
- Ability to read and understand Sectional plans

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