Office Assistant
2 weeks ago
**WHO WE ARE**
Operating in multiple African countries, Hungry Lion strives to provide high-quality products at affordable prices in a modern fast-food environment.
We are a young, fun, dynamic, and rapidly GROWING company full of opportunities. Our mandate is to enlist intelligent, creative, and hard-working people who are prepared for a challenge and want to be part of building something EXTRAORDINARY.
**THE OPPORTUNITY**
We have an opportunity for a junior **Office Assistant (Reception & Payroll Admin)** to join our team. The purpose of this position is to coordinate Hungry Lion’s reception administration and assist the payroll department with time and attendance, and other payroll administration relating to store employees.
**DUTIES/ RESPONSIBILITIES**
**Reception**:
- Receive guests in a friendly and welcoming manner and inform recipients of their arrival.
- Offer, make and serve refreshments to guests.
- Manage packing deliveries for Head Office and its employees.
- Administer meeting room allocations and changes at Head Office.
**Payroll Admin**:
- Load employees on the Kronos Time & Attendance System.
- Process branch transfers, promotions and terminations timeously.
- Load new employees on HIK for facial recognition devices.
- Update and review pay rules and pay codes in Kronos.
- Export Kronos reports for payroll and internal stakeholders relating to timecards.
- Manage the daily exception reports with all stores in RSA, Namibia, Swaziland and Angola.
- Manage the weekly scheduler reports with store management and operations.
- Namibia SSI registration process.
- IOD administration process.
**REQUIREMENTS**
**Essential**:
- Matric.
- At least 2 years’ experience in an administration role.
- Experience working in a high-pressure, fast-paced environment.
- Must have a good working knowledge of Microsoft, especially Excel.
**Desirable**:
- Previous Receptionist experience.
- Kronos Time & Attendance experience.
- Working experience of G-Suite.
- QSR or retail branch network experience.
**COMPETENCIES**
- Professional communications skills.
- Interpersonal skills.
- High degree of attention to detail with strong administration abilities.
- High degree of confidentiality and integrity.
- Strong relationship-building skills.
- Self-starter and results-oriented.
- Exercise judgment and independently determine appropriate action where necessary.
- Conflict-management and resolution skills.
- Use initiative to collect and review information to ensure that objectives are met and to keep relevant people informed through feedback loops.
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