Oe Coordinator

-Introduction

Through our client-facing brands Metropolitan and Momentum, with Multiply (wellness and rewards programme), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables business and people from all walks of life to achieve their financial goals and life aspirations.
We help people grow their savings, protect what matters to them and invest for the future. We help companies and organisations care for and reward their employees and members. Through our own network of advisers or via independent brokers and utilising new platforms Momentum Metropolitan provides practical financial solutions for people, communities and businesses.
Role Purpose

Provide administrative and coordination support to the OE function, practices and projects.
Requirements
- Grade 12 or equivalent qualification
- 2-3 years’ experience in a similar role
- Understanding of the Human Capital value chain
Duties & Responsibilities
- Provide administrative and operational support to the team and in support of practices and projects.
- Resolve practice related queries and escalate where needed.
- Write and distribute minutes for project meetings and workshops and follow up on actions.
- Maintain, monitor and reconcile project plans, resource schedules, work hours, budgets and expenditures.
- Coordinate all components related to project events and functions within budget and business requirements.
- Perform relevant reporting requirements aligned to reporting timelines and formats.
- Co-ordinate all the components (logistics, catering etc.) of events, meetings and functions within budget and specifications for the team.
- Manage the financial administration function for the team by processing invoices, journals and other financial transactions within agreed timeframes and in line with finance processes.
- Arrange detailed travel arrangements and compile all the relevant documentation for travel-related meetings for the team.
- Escalate faults and other housekeeping issues with the relevant service provider and ensure queries are resolved within the given timeframes.
- Order and control office supplies, refreshments and equipment, in line with budget parameters.
- Develop and maintain relevant databases and records for the team, for ease of reference and retrieval of data.
- Support the induction activities for new staff members, by proactively managing and coordinating relevant activities and resources.
- Diary management for team, as per individual team member requirements.
- Schedule and coordinate project meetings, workshops and agendas, as and when required.
Competencies
- Written and verbal communication
- Problem-solving skills
- Planning skills
- Interpersonal skills
- Microsoft Office
- Time management skills
- Coordination skills
- Attention to detail
- Event management skills
- Project management skills

Policy

We are committed to Employment Equity, diversity and inclusion when recruiting internally and externally. All appointments are made in alignment to our Employment Equity goals and we encourage people with disabilities to apply.