Bookkeeper

2 weeks ago

Johannesburg, South Africa Safomar Aviation Operations (Pty) Ltd Full time

We are looking for a bookkeeper who will assist with the financial portfolios for 4 of our companies at Rand Airport, namely for Safomar Aviation Maintenance, Safomar Aviation Operations, Mega Aero Training Academy and Wingman Aircraft Maintenance.
**Stock**:
Load part numbers on Pastel if not already known
All stock received must be verified against the purchase order
All stock to be GRV into stock at a landed cost
All stock must be GIV against a job card or customer work pack
Ensure that stock is invoiced when closing job card or work pack
Reconcile stock after monthly stock take, if any discrepancies exit call for a recount on the specific stock item
Verify stock write off or write back and ensure it is signed as per DOA
Process stock adjustments or write offs
Report on stock aged analysis
Report on stock holding to Insurance for insurance purposes

**Creditors**:
GRV on pastel, link AP Invoice, ensure correct GL allocation
Reconcile supplier account, and prepare payment request
Submit for checking, Load onto bank
Send POP to supplier and remittance, allocate payment on pastel
Ensure all assets correctly allocated and balance GL account with asset register monthly
File all documents immediately
Maintain supplier details on pastel
Experience in USD foreign currency related to creditors

**Debtors**:
Open job card or work pack in Pastel
Process labour, parts, sub-contractors on Job card or work pack
Closed job card or work pack by invoicing
Sent electronic invoice to customer
Process credit notes and RTS, signed as per DOA
File all documents immediately
Maintain customer details on pastel
Experience in USD foreign currency related to debtors

**Expenses**:
Process all staff reimbursements and load onto bank
Process all intercompany charges and invoices

**Banking**:
Bank statements, print statements daily, update pastel, update cash flow, reconcile bank daily, file.
Receive statements monthly and send out to responsible person
Process on pastel, reconcile on pastel, file

**General ledger**:
Process general journals, Salary journals, and reconcile GL accounts

**Assets**:
Once AP invoice is processed on pastel, a copy of the invoice is taken to the asset file
Allocate asset number, as per Fixed Asset RFP, signed as per DOA
Set up asset on pastel
Check that the asset total and GL account balance
Ensure that assets are depreciated as per the depreciation policy applicable to the asset type

**Admin**:
Open account - activate on pastel
Open account - activate on pastel with applicable credit limit
Process and follow up all insurance claims
Archiving of documents as per company policies for a minimum of ten years
Maintain records of archived documents for recall if required

**Other**:
Assist and complete accounting operations from transactional level to trial balance
Complete and submit VAT reconciliations
Assist the department to make sure that controls are in place and filing is kept in line with procedures
Keep information confidential and secure them with random database backups
Keep up with financial policies, regulation and legislation
Assist with yearly financial audit

**Requirements**:
At least three years working experience in a similar environment
Relevant working experience on pastel evolution
Proven knowledge of excel, tested
Excellent understanding and knowledge of job function processes and processing (technical data)
Able to process and capture fast
Good work ethics
High degree of accuracy and attention to detail
Ability to navigate challenges with minimum supervision, able to formulate plans and action them
Shows initiative
Own transport
Solid understanding of all round bookkeeping and accounting principles
Proven ability to calculate, post and manage accounting figures and financial records
Data entry skills along with a knack for numbers
Hands-on experience in operating spreadsheets and accounting software (Pastel evolution)
Proficiency in English and in MS Office
Customer service orientation and negotiation skills
Deadline driven
Creative and able to think out the box
Organised and results driven

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