Logistics Coordinator

2 weeks ago


Bellville, South Africa Helderberg Personnel Full time

A leading logistics and freight company is currently looking for a Logistics Coordinator to ensure every client receives the container they require onto the vessels.

log coordinator|logistics

Purpose of the role:
To ensure every client gets every container they want onto the vessel they want.

Skills /Abilities / Attributes:

- Communicate and liaise effectively with all levels within the company
- Display IT system and Microsoft office proficiency
- Deadline driven with accuracy and detail orientation
- Proactively anticipate problems and determine solutions
- Ensure that goals are achieved / meet deliverables and deadlines
- Develop strong internal and external business relationships
- Think pro-actively and pre-empt needs.
- Function effectively and efficiently under pressure

**Responsibilities**:

- Planning with clients:_
- Sending vessel options to clients in order to plan loads / markets - Logistics Manager move to
- Advise client on next vessel for chosen route and service when requested
- Discuss forecast and provisional bookings with client in order to firm/cancel
- Discuss and confirm booking recon with client for following day loads
- Check drop off current week and advise relevant parties
- Communicate any operational issues that may affect clients loads
- Execute the booking:_
- Align bookings with movement of stack for reports to reflect correctly
- Handle same day bookings
- Receive bookings and update Navision
- Book containers with shipping lines [including house bills]
- Submit booking to Intrra to all non manual and house bill bookings
- Chase booking confirmation with shipping line and check accuracy once received and file correctly
- Insert booking ref's in Navision
- Liaise with transporters and loading points regarding availability of possible timeslots
- Generate Q67 booking in Navision and send to applicable parties
- Send out release requests to house bills or shipping line
- Check on empty depot releases and update Navision
- Make necessary arrangements with DAFF/PPECB/Bureau Veritas [check if Import Permit required]
- Request FCM verification code for EU shipments
- Handle out of ordinary operational challenges [plug in, LAR, short shipments, stack shuffle]
- Follow up on execution of bookings and communication with relevant parties:_
- Follow up with loading depots and transporters on current day's loadings times
- Chase outstanding VGM details from all haulage & client and sent to pre-advise
- Follow up on preloading inspection bookings to ensure inspections done and relevant documents signed (DAFF/PPECB/Bureau Veritas/SGS)
- Dealing with general day to day queries and escalate to Log Manager where appropriate
- Immediately and on an ongoing basis communicate any delays experienced with the load/s to all affected parties
- Invoicing and deviations:_
- Insert additional costs
- Hand invoice source to Log Manger for sign off, hand to Finance and insert finalization date on Navision
- Capture deviations and forward to responsible party
- Insert additional costs
- Hand invoice source to Log Manger for sign off, hand to Finance and insert finalization date on Navision
- Capture deviations and forward to responsible party


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