Fleet Controller

2 days ago

Durban, South Africa Pro Talent Full time

**Engineering & Technical ~ Logisitics & Shipping**
**KZN***:

- Plan and co-ordinate vehicle loads/routes with approval from the Operations Manager
- Creating of POD’s, Barcodes and Orders
- Tolls for BVO’s and attending to the reconciling of slips
- Responsible for arranging road diesel orders
- Briefing and de-briefing of BVO’s before and after each load
- Reconciling all slips from BVO’s on de-briefing
- Liaise with customers and provide them with regular updates
- Co-ordinate and co-operate with the fleet tracker to ensure that vehicles are tracked and monitored for compliance in terms of the following:

- Route deviations
- Adherence to speed limits
- Unauthorised stops

**Overseeing the day-to-day activities within ones allocated fleet, in respect of**:

- Ensuring that all required equipment is in order
- Report any defects to Workshop manager
- Vehicles parked neatly in allocated parking bays
- Ensure tankers are washed by ensuing there is continuous communication between the Operations Department and the Wash Bay Department
- Ensure tankers are correctly loaded in terms of both the customer’s requirements as well as Company policy and procedures, and the prevailing Road Traffic Legislation
- Be able to complete all relevant documentation for loading sites, loading abnormal loads, fire permits and cross border permits.
- Provide all necessary information to ensure timeous completion of all cross-border permits
- Ensure runners at the borders and clearing agents are clearing transport documents in time
- Notify management and customers, and record any delays at the border at all times
- Notify management and customers, and record any delays in dispatch and arrival;
- Ensure proper records of cross border permits are kept
- Ensure all relevant cross border tickets are kept on record (carbon, tax, coupons, environment)
- Ensure each vehicle has a fleet file (tachos and trip sheets are filled accordingly);
- Ensure BVO duty hours are captured
- Ensure BVO man hours are captured, (if required)
- Awareness and management of driving hours, fatigue management and loading times
- Ensure that vehicle loads are captured on a daily basis on the internal software, (loads, kms, volumes, tolls, vehicles etc)
- ensure vehicles are used in accordance with established rules and regulations and that vehicle usage data is correctly recorded.;
- Maintain daily duty rosters of BVO’s and dispatch vehicles daily
- Arrange for re-training and re-certification of BVO’s and registration and recertifications of vehicles
- Collect daily and weekly vehicle checklists, verify their accuracy, and work with BVO’s to correct any problems;

**Administrative / General**:

- All documentation relating to the customer’s requirements must be managed, documented and provided
- Must be up to date on all aspects of the laws and regulations governing the fleet transportation industry
- Toll reconciliations
- Monitor toll costs and present data on a weekly and monthly basis to Management
- Ensure that all BVO files are up to date incorporating licence validation, personal details, completed training, etc
- Completing weekly KPI reports
- Communicate effectively with clients and respond to their requirements
- In conjunction with your supervisors, book sub-contractors and ensure they deliver within agreed terms
- Perform any and all general administrative duties associated with your responsibilities
- You are prohibited from being under the influence of, or in possession of any intoxicating substances, always, during the hours of your employment
- You will ensure that you are always familiar with the procedures and processes of the Company.
- You will use the information provided to you by the Company, only for the purpose of performing your duties and obligations
- You will not perform any private work or engage in any activity, from the date of your contract of employment
- You must treat as confidential, all information disclosed to you by the Company and its clients
- Your will be in prompt attendance to work, and in good physical shape and emotional status, and properly attired

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