Logistics Manager

2 weeks ago

Cape Town, South Africa Cardoso Recruitment Full time

the correct products are delivered on time
- to the correct customer and location
- at the correct temperature.

KEY PERFORMANCE AREAS

DISPATCH
- Plan, manage and evaluate all logistics operations.
- Manage, motivate and control all the staff working in your section on a daily basis.
- Check that staff is at work and report absentees timeously to HR.
- Ensure that staff is wearing clean undamaged uniforms as per company policy.
- Ensure that your line supervisors adhere to your instructions and perform their duties as per their job descriptions.
- Co-ordinate and handle the dispatch of goods.
- Plan the daily routes of all delivery vehicles.
- Ensure the sorting of picking slips into routes and ensure that all deliveries can be made with the available trucks, if there is a problem report to Operations Manager.
- Ensure the timely loading of vehicles according to planned routes.
- Ensure that all goods are double checked for deviations from quality standards before loading.
- Double check weight of products before loading.
- Manage the dispatch of late and in between orders.
- Handle and resolve customer enquiries about deliveries.
- Liaise with internal staff and managers, suppliers, logistics providers, transport companies and customers.
- Check to see that the trucks are back in the yard in time to be loaded, report to the Operations Manager if there are problems.
- Communicate with staff regarding which trucks to load first and get invoices and sort accordingly.
- Make sure that there is staff to help load, and start loading trucks until others are able to take over.
- Manage the documentation and allocation of all products returned from customers.
- Take all measures possible to prevent stock losses or theft of company property.
- Manage and ensure that all stock produced, is collected and sorted into the different routes in the Dispatch freezer - STOCK CONTROL

RECEIVING
- Co-ordinate and manage the receiving of goods plus storage of raw materials being delivered.
- Ensure the correct documentation of all goods received.
- Ensure that the weights and quantities of all goods received are checked and documented.
- Ensure the immediate labelling of all products received for traceability purposes.
- Manage the receiving of late and in between deliveries from suppliers.

QUALITY / FOOD SAFETY AND HEALTH & SAFETY
- Manage, maintain and enforce food safety procedures and requirements.
- Manage, maintain and enforce quality policies, procedures and requirements.
- Manage, maintain and enforce health and safety legal requirements plus company procedures.
- Ensure that all food safety and quality documents are completed timeously and handed to the HACCP section every end of the week.
- Ensure that new templates for all food safety and quality documents are sourced from the HACCP section every start of the working week.

VEHICLES
- Check and inspect all trucks for damages, cleanliness, general maintenance and refrigeration every Monday.
- Ensure that drivers do not idle any vehicle unnecessarily for long periods while on the premises.
- Check that trip sheets are completed daily.
- Check that all necessary equipment is available i.e. spare wheel, jack and emergency triangle.
- Ensure that all trucks are serviced within specified schedules.
- Ensure that all vehicles licences are renewed prior to expiry.
- Ensure that all service records for all vehicles are completed / filed.
- Ensure that a petrol log is kept for each truck.
- Monitor vehicle movement on a continuous basis during the day and address deviations.
- Make sure that all drivers have valid PDP licences and are renewed annually prior to expiry.
- Keep all truck & drivers documentation on file.

HOUSEKEEPING
- Ensure that the Dispatch area, Dispatch freezer and yard areas are clean, neat and tidy at all times.
- Do the cleaning sign off daily, to agree that the cleaning was done properly.
- Ensure that the Dispatch area, Dispatch freezer and yard areas are left in a neat condition at the end of every working day.
- No stock is allowed to stand on the floor or left in the Dispatch area after hours, it must be sorted and packed in the fridges.

CRITICAL LIMITS
- All stock must be dispatched on time.
- Ensure that there is no wastage or damage when dispatching the products.
- Ensure that there are no stock shortages when dispatching orders and report shortages to Operations Manager.
- Ensure that collections are handled as fast as possible.
- No stock to be dispatched without correct paperwork in place.
- All customer queries on delivery times to be handled as fast and professionally as possible.

GENERAL
- Attend weekly management meeting with Operations manager, section managers and supervisors.
- Identify and resolve problems concerning transportation, logistics systems, imports or exports or customer issues.
- Implement and maintain best practice logistics principles, policies and procedures to improve operational and financial performance.
- Ensure t

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