Operations & Dtp Assistant

7 days ago


Cape Town, South Africa 99 Cents Full time

Our Cape Town office is looking for a **Traffic & Operations Assistant** to join our DTP Department.

Minimum relevant experience and skills/attributes required:

- Assist Traffic Managers to plan & manage workflow for the DTP Shoprite & Checkers workflow in studio.
- Stand-in / cover for Traffic Managers when needed.
- Liaising between KAM, ATL, Creative Departments within the agency i.e. chase templates, style guides and setting up handovers to ensure the DTP department have their templates & style guides on time.
- Chase, remind, check-in & follow-up on web, WhatsApp, moya uploads for digital team ensuring that files are delivered in time for live date.
- Handle weekly timesheet reports - mail staff, check against workbook entries and confirm.
- Responsible for and placing of meal orders for staff working later than 18h30.
- Responsible for and placing of transportation requests for staff working later than 18h30.
- Generating Price Quotes as confirmed by the DTP General Manager on Workbook.
- Generate Freelance Purchase Orders and follow-up on Freelance invoices
- Communicating any concerns or delays to the DTP General Manager
- Ensure that any deadline given is strictly adhered to and communicated with all relevant parties
- Maintaining a high level of professionalism and confidentiality
- Check-in daily with client service and DTP creatives and flag any concerns, delays with the Traffic Managers in order to manage and flag potential issues and pressure points and / or non-deliverables
- Ensuring accurate information is communicated to all relevant team members at each step within the creative process
- Strong written and verbal communication
- Diligence, accuracy, strong administrative skills

**Requirements**:
Minimum 2 years traffic or administrative experience of which minimum 1 year should be in agency environment

**Admin Skills**:
MS Office (MS Outlook/Word/Excel/PowerPoint)

Workbook

**Job Specific Attributes**:

- Work well under pressure, can take instructions, work independently and with other resources
- Flexibility, motivation and willingness to go the extra mile
- Ability to work over and above the normal prescribed working hours from time to time
- Excellent time management and organizational skills
- Solutions Driven
- Logical Thinker
- Robust attention to detail
- Strong spoken & written communication
- Calm under pressure, yet maintaining a sense of urgency
- A strong sense of diplomacy
- Ability to multi-task



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