Admin Assistant

2 weeks ago

Pinetown, South Africa Shoprite Group Full time

Closing Date
2023/02/17
- Reference Number
SHO230210-1
- Job Title
Admin Assistant - Transpharm KwaZulu-Natal
- Job Type
Permanent
- Location - Country
South Africa
- Location - Province
KwaZulu-Natal
- Location - Town or City
Pinetown
- Purpose of the Job

The position is ideal for an individual who is well-organized and passionate about general office administration in a fast-paced environment.
- Job Advert Details
- Job Category
Administrative
- Job Objectives
- Organise and schedule appointments and meetings and ensure all meeting arrangements are in place (e.g. meeting invites; links shared with relevant stakeholders, meeting rooms booked, access to office arranged, etc.).
- Compile accurate minutes of meetings and distribute them timeously.
- Develop and maintain filing systems for all relevant documentation including computer and manual filing systems.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Perform general ledger accounts reconciliations.
- Prepare, analyze, and update financial reports.
- Following up and resolving daily creditors' queries.
- Maintain and clear purchase clearing accounts and claims.
- Conduct monthly journal uploads such as rebates, discounts, and accruals.
- Assist with credit control processes, budget planning, and expense analysis.
- Processing work orders, supplier invoices, purchase orders, expenses claims and account payments.
- Coordinate repairs to office equipment.
- Greet and provide general support to visitors.
- Timeously resolve all administrative issues.
- Qualifications

**Essential**
- Grade 12 certificate

**Desirable**
- Diploma in general administration
- Experience

**Essential**
- 2+ years’ experience in an administration role with good exposure and knowledge of general administration office practices, tools and processes.
- Knowledge and Skills
- Strong level of proficiency with MS Office (Outlook, Excel, Word, PowerPoint)
- Strong administrative skills and the ability to plan, coordinate and execute general administration functions, practices and standard operating procedures to realise team / departmental goals and objectives
- Communication and reporting skills with the ability to clearly and accurately convey information and data
- Ability to work well under pressure and possess a high degree of tenacity
- Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind
- High levels of integrity and ability to handle confidential information
- Sound numerical skills
- Working knowledge of SAP Finance and Navision

The position is ideal for an individual who is well-organized and passionate about general office administration in a fast-paced environment.

  • Debtors & Admin Clerk (Debt Collection + Tenders)

    4 weeks ago

    Pinetown, South Africa SRG Recruitment Full time

    Overview (Area): Pinetown (Salary): Market Related (Ref: CC) Our client who is a supplier of water and process treatment chemicals, and related support services is seeking a Debtors and Admin Clerk to join their team. **Minimum Requirements** - Tertiary Bookkeeping Qualification - NQF 6 or above - 10 years’ experience in bookkeeping environment -...

  • Admin Clerk

    7 days ago

    Pinetown, South Africa The Building Company Full time

    1. Relief Reception and Cashier when required in a professional manner 2. Ensure accurate filing of customer invoices (debtors account) timeously 3. Assist with accurate cycle counting when required as part of the inventory auditing procedure 4. Organize and consolidate month end statements for posting. Tabulates and posts data in record books 5....

  • Marketing Assistant

    4 weeks ago

    Pinetown, South Africa Fashion fusion Full time

    **Duties and Responsibilities**: - Understanding the brief for instore production and discussing with relevant suppliers, negotiating with suppliers on best prices. - Driving - Collection of marketing elements from suppliers and drop off at stores when needed. - Ensure store marketing material are implemented correctly and report back to MM. - Stock check...

  • Assistant Trussplant Manager

    4 weeks ago

    Pinetown, South Africa The Building Company Full time

    Safety and Stock Control - Ensure safety and proper control of stock and staff - Coordinate transport related tasks - Coordinate all transport related tasks efficiently and on time - Profitability - Optimize profitability and reduce shrinkage - Maintain a safe working environment - Maintain a safe, clean and pleasant working environment - Conduct Stock...

  • External Technical Sales Executive

    4 weeks ago

    Pinetown, South Africa Pro Select Consulting Full time

    **The purpose of this position is to consistently increase revenue through effective sales strategies and managing client relationships and expectations. In addition, emphasis needs to be placed on continual growth of the client base and basket of goods.** **KEY TASKS** **Sales**: 1. Telephonically contact all B, C and D customers on a daily basis 2....

  • Payroll Administrator

    4 weeks ago

    Pinetown, South Africa RPO Recruitment Full time

    A successful manufacturing firm in KZN is looking for a careful, detail-oriented person with a passion for numbers to join their dynamic team in Pinetown as a Payroll Administrator. **Responsibilities**: - Importing and completing the weekly wage run - Managing all admin relevant to a weekly payroll - Ensuring all employees deductions are correctly...

  • External Technical Sales Executive

    4 weeks ago

    Pinetown, South Africa Pro Select Consulting Full time

    The purpose of this position is to consistently increase revenue through effective sales strategies and managing client relationships and expectations. In addition, emphasis needs to be placed on continual growth of the client base and basket of goods.KEY TASKSSales:1. Telephonically contact all B, C and D customers on a daily basis2. Promote company...

  • Site Supervisor

    4 weeks ago

    Pinetown, South Africa Tailormade Solution Full time

    We are Hiring !! Junior Site Supervisor **Location**:Pinetown and the surrounding area. We are looking for an experienced warehouse supervisor to manage and oversee all warehouse activities, ensure efficient processes, and maximize warehouse productivity. The warehouse supervisor's responsibilities include the following but not limited to supervising...

  • Payroll Administrator

    4 weeks ago

    Pinetown, South Africa Re|source Consulting Full time

    A prestigious leader in the packaging sector has a vacancy for a Payroll Administrator to manage the weekly payroll of approximately 250 employees. This position will report into the Commercial Executive, and is based in Pinetown, Durban, and offers stability and significant opportunity for personal and professional growth. Responsibilities will include:...

  • Junior Site Supervisor

    4 weeks ago

    Pinetown, South Africa Tailormade Solution Full time

    We are Hiring !!Junior Site SupervisorLocation: Pinetown and the surrounding area. We are looking for an experienced warehouse supervisor to manage and oversee all warehouse activities, ensure efficient processes, and maximize warehouse productivity. The warehouse supervisor's responsibilities include the following but not limited to supervising employees,...

  • Project Manager

    4 weeks ago

    Pinetown, South Africa Saint Gobain Full time

    **The Role** - Maximise specification performance and create demand for our products and/or systems in order to drive product leadership proposition as well as drive specification vs order closure. **Requirements** Qualifications required to fulfil the role** - Diploma or relevant industry qualification in construction/building disciplines is preferred or...