Warehouse Clerk

**Key Duties & Responsibilities**: Transactional issues and receipts: Inbound and Outbound Movements - Execute the despatching of all Primary and Secondary distribution shipments such that their respective departure times are met, - Ensure Secondary distribution shipments are received accurately in terms of submission of required documentation & hand held terminal (HHT), - Execute the accurate system-receipting of Primary distribution shipments while the correct submission of required documentation, - Coordinate the on-time resolution of all variances in either receipting or dispatching of PD & SD vehicles - Manage hardware in terms of HHT’s and related equipment are functional and checked in accordance with the asset care policy, - Execute the receipting/dispatching of vehicles within the standard turnaround time for the depot, - Coordinate that documents are submitted by drivers within the defined standards and that all documents are controlled accordingly for reconciliation and filing purposes, - Ensure deviations are recorded accurately while utilizing the standardized format such that resolution is possible, - Execute production issues and receipts on SAP on time and accurately, - Execute all external bottler transactions accurately & invoice accordingly Stock Reconciliation: - Execute the reconciliation of all inventory movements daily: Primary Distribution, Secondary Distribution, 3rd party issues and receipts, Production issues and receipts, - Process daily write up’s / write downs, including breakages and salvages, trade replacements, and container destruction, - Perform daily stock counting process - Ensure compliance to all stock processes in line with the national SOP’s, - Care for assets as per standard operational practices, - Ensure system transactions are accurate & timeous, - Control & store documents in accordance with company policy, - Clear daily controls on time and in the appropriate manner Settlement: - Ensure immediate settlement of all Drivers and accuracy of the SAP system in terms of elimination / resolution of errors, - Complete route settlement accurately and process route settlement corrections where required, - Maintain a route settlement correction register and ensure an acknowledgement of debt is in place for relevant unexplained Driver shortages or missing POD’s, - Provide credit notes / invoices to Distribution to obtain customer signatures on route settlement correction billing documents, - Ensure all customer POD requirements are met and maintain a missing and unsigned invoice register for any non-compliance, - Process and resolve customer queries daily to enable accurate customer accounts, - Complete system transactions accurately and on time Chep pallet management: - Manage the daily call off of required Chep pallets to meet operational requirements whilst meeting required holding days on Chep - Accurately capture issues and receipts to and from Chep - Execute the Portfolio Plus to SAP reconciliation en ensure the effective resolution of differences and queries - Communicate customer trade balances with the aim to minimise pallet holding days Knowledge: - Warehouse Processes and understanding of inter-relationships between processes - Settlement Processes - Stock Processes and all SOP’s - Asset Care - Proof of Delivery requirements - Extensive systems knowledge (SAP) - Understanding of key performance indicators within the Warehouse - Understanding of key performance indicators within Distribution that are impacted by the Warehouse Attributes/Attitudes: - Attention to detail - Accuracy - Self-management - Communication skills - Ability to utilize technology - Literate and Numerate - Strong customer service orientation with particular focus on service to the Driver - Achievement of Operational standards in terms of rate of work
**Skills, Experience & Education**: - Minimum Grade 12 with maths and science an added advantage - Preferably studying towards a logistics or Transport Degree - Minimum of 2 years relevant experience in Logistics - Computer literate - SAP and Excel experience with be an advantage Skills: - Application of knowledge areas - Communicate effectively with Team leader and within team - Communicate effectively with Drivers and the Distribution team
**General**: